Program Specialist II - job 1 of 5

Agency

Department

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

This position is a member of Texas A&M Engineering Experiment Station’s Workforce Development team and is assigned to the Texas A&M Engineering Conferences and Events team. This position is responsible for planning, implementing and executing events, programs and conferences for the Texas A&M Engineering Experiment Station and the College of Engineering, in addition to maintaining the events management system and supporting departmental and center related events as necessary. Position will require attendance at weekend and evening events.

Responsibilities:

• Plan, implement and execute special events, programs and conferences for the Texas A&M Engineering Experiment Station and the College of Engineering, supervise, direct and coordinate event personnel and vendors, and provide post-event analysis, budget summaries and participation feedback.

• Maintain working relationships with vendors, venues and stakeholders.

• Manages and updates conference and event registration and webpages in accordance with clients’ needs.

• Maintains and updates conferences and events using event management software.

• Assists in annual reporting for conferences and events.

• Assists in calculating budgets for conferences and ensure conferences adhere to the budgets.

• Assist in scheduling and securing venue and logistical support for events.

• Create, track and evaluate reports and metrics for events.

• Assist with project elements within timelines and budgets.

• This position requires direct engagement with minors and youth during program activities. The employee is expected to fully adhere to all university policies and state regulations pertaining to the safety and protection of minors.

• Performs other duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Two years of related experience.

What is helpful:

• Proven experience with large events and functions.

• Experience using event management software.

• Experience in higher education or non-profit event/conference planning.

• Prior experience working with federal agencies.

Knowledge, Skills, and Abilities:

• Knowledge of Adobe Creative Suite and Microsoft Office Suite.

• Familiarity with and willingness to stay current with social media applications.

• Knowledge of standard proofreading.

• Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.

• Understand requirements and details of events and clients’ needs and wants.

• Create, track and evaluate reports and metrics for events.

• Assist with project elements within timelines and budgets.

• Strong organizational skills to assist with events and deliverables.

• Knowledge of word-processing, spreadsheet, and database software Ability to multi-task and work cooperatively with others.

• Demonstrated attention to detail and ability to work independently.

• Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.

• Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.

• Superior written and verbal communication skills adaptable to all types of audiences.

• Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.

• Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.

• Ability to prioritize, manage multiple projects, and meet deadlines.

• Must be able to work with a high degree of independence.

Other Requirements:

• Must be able to work some evenings and weekends.

Work Location:

• Main Campus – College Station, TX.

About Workforce Development

The Workforce Development Division of Texas A&M Engineering will be the premier provider of programs, conferences, professional development, and educational opportunities to prepare experts, employees and advocates for STEM-related fields. The Workforce Development Division has six programs: Spark! PK-12 Engineering Education Outreach, ReCENT, Engineering Academies, TEES EDGE Professional Education, Regional Divisions, Conference and Events Planning Services. Through these programs, the division creates and coordinates opportunities worldwide to hone expertise among engineering professionals and train or retrain those interested in emerging engineering fields while concurrently engaging with PK-collegiate educators and students to encourage future engineers.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance: https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.