Administrative Associate IV - job 1 of 2

Agency

Department

Here’s a Glimpse of the Job

The Administrative Associate IV, under general supervision, performs daily office support functions to ensure operational efficiency and effectiveness. This role will foster a respectful, positive, and welcoming environment while maintaining professional relationships with staff and clients.

Opportunities to Contribute

• Provide advanced administrative support by greeting visitors, managing calls, sharing procedural information, and assisting with confidential matters and problem-solving to ensure office efficiency and customer satisfaction.

• Serve as a resource for interpreting and communicating policies and procedures related to administrative operations, services, and programs.

• Coordinate general operations support for staff and faculty, including key checkouts, event hosting, flyer creation, and maintaining departmental calendars and schedules.

• Arrange and provide logistical support for meetings, classes, seminars, conferences, travel, and other departmental activities.

• Perform advanced document and data management tasks, including word processing, desktop publishing, presentations, spreadsheets, and maintaining accurate fiscal, administrative, and academic records.

• Prepare, verify, and process documents such as invoices and Procard receipts using LaserFiche, ensuring accuracy and discretion.

• Coordinate office operations including supply inventory, equipment ordering, and maintenance of reference materials both physical and online.

• Support daily office functions by managing mail distribution and maintaining cleanliness of departmental and shared spaces.

• Cross-train staff and student employees to support the team.

• Collaborate with the Business Coordinator and leadership to collect purchase approvals and contribute to department-specific process improvements.

• Conduct special analyses and prepare administrative project summaries to support leadership decision-making and monitor compliance with internal policies and procedures.

• Provide operational support by traveling to off-campus departmental offices as needed and managing departmental visitor parking spots.

Qualifications

• High school graduation or any equivalent combination of education and experience.

• Four years of experience in general office or clerical work.

• Ability to move moderate weight objects.

A well-qualified candidate for this position will also possess:

• Associate’s degree

• Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy.

• Proficiency in Microsoft Office, Excel, PowerPoint, and Outlook as well as Google Drive and Google Calendar.

• Managed social media accounts in official capacity.

• Managed multiple tasks and priorities while working independently.

• Worked in a collaborative team environment with success.

• Ability to work with sensitive information and maintain confidentiality.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Maintains professionalism and composure.

• Ability to be proactive.

• General office skills, competency with technology and digital applications, and attention to detail.

• Ability to multitask and work cooperatively with others in a team environment.

Salary: $16.50 per hour

What you need to do:

Apply! Submitting a cover letter, resume’/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

The Department of Atmospheric Sciences at Texas A&M University researches the physical processes that influence and determine our climate as well as providing insight into how and why the climate changes. This is an enormous topic and covers spatial scales from atmospheric chemistry, aerosol particles, air pollution, cloud particles, with radii of microns, to large-scale atmospheric waves, with length scales of thousands of kilometers. Topics studied in the department include the physics of convection, climate variability, feedback physics, climate sensitivity, climate extremes, and regional modeling.  Variability and predictability of climate on seasonal to millennial timescales, coupled ocean-atmosphere interaction, large-scale dynamics of the atmosphere and the oceans.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.