Executive Assistant

Executive Assistant

Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.

What will you be doing?

• Assists management and/or organizational unit in meeting goals and objectives.  In consultation with supervisor, develops objectives, priorities, and deadlines; plans and carries out assignment handling problems and deviations.
• Responsible for the administration of the monthly meetings, inclusive of the agenda, coordination of pre-reading packets for executives, meeting minutes and keeping the public folders current.
• Performs a variety to high level administrative services (power point presentations, word processing, spread sheet reports, proofreading/editing/annotating, filing, answering telephones, copying, mail distribution, etc.) for Manager and other personnel as required.
• In conjunction with department staff, establishes and organizes office workflow and provides technical guidance and training to staff.
• Establishes and organizes filing systems and records and prepares accurate and high level complicated spreadsheets, summaries and tabulations for various data reports.
• Maintains confidential project files and records for the department. Assists in the preparation of budget, monitoring expenses and researching discrepancies.
• Composes routine correspondence for distribution as requested.
• Coordinates business itinerary and maintains calendar, makes decisions on delegation of meetings where necessary, makes appointments and arranges travel for Manager and others as required, including flight arrangements, hotel accommodations, and related schedules and prepares and distributes itineraries as required.  Prepares and processes necessary travel and expense (T&E Reports) paperwork/forms and routes for proper approval.
• Prepares proper paperwork for check requests, office supplies, purchase orders, etc. generated by the Manager for approval by appropriate personnel as required.

What will you need to be successful?

• High school diploma or equivalency required
• Bachelor's Degree preferred

Experience:

• Minimum 3 years administrative assistant experience 
• Proficient in MS Office applications (Excel, Word, PowerPoint, Outlook)
• Must be able to independently create Excel spreadsheets, PowerPoint presentations, maintain SharePoint sites and compose routine correspondence 
• Ability to make travel arrangements, including international travel, and follow-up on details 
• Experience coordinating large scale meetings and off-site customer conferences 
• Highly organized with consistent follow-through
• Ability to work without supervision, while exercising sound, independent judgment
• Highly flexible and adaptable; ability to shift focus and priorities easily and quickly

Travel Requirements:  10%

You. Unlimited.  

We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.    

• Inclusion and Belonging ​- Committed to Welcoming, Celebrating and Thriving on Belonging, Learn more about Employee Inclusion Groups on our website (https://www.smith-nephew.com/
• Your Future: 401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement  
• Work/Life Balance: Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day  
• Your Wellbeing: Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program  
• Training: Hands-On, Team-Customized, Mentorship  
• Extra Perks: Discounts on fitness clubs, travel and more!  

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Smith+Nephew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.