Workplace Experience Coordinator

Siepe is a fast-growing technology company headquartered in Dallas, TX – focused on helping investment managers turn complexity into clarity. We build software and data solutions that give hedge funds and financial services firms the visibility, speed, and confidence they need to make better decisions – faster. 

Our platform delivers a unified source of truth that empowers our clients with real-time, actionable insights. We don’t just serve the industry – we help modernize it! 

Siepe is profitable, privately held, and growing fast. We offer more than just competitive pay and great benefits—we offer the chance to do impactful work alongside sharp, driven teammates in a culture that rewards curiosity, initiative, and follow-through. Whether you come from finance, tech, or are charting a new path, you’ll find meaningful problems to solve, real ownership, and the momentum to grow your career with purpose. 

• Lead the day-to-day office operations – keeping supplies stocked, the kitchen refreshed, and the workspace running smoothly.
• Manage building access, including setting up credentials and security badges for new hires, guests, and vendors.
• Keep office logistics up to date – seating charts, floor plans, and parking assignments included.
• Own relationships with vendors like Costco, Amazon, and Freedom Park to make sure everything’s ordered and delivered on time.
• Proactively stay on the lookout for new vendors or services that can support all Siepe office locations consistently.
• Coordinate in-office catering for new hire welcomes, team events, lunch-and-learns, and other moments that align with the Culture Committee calendar or initiatives from the People team or execs.
• Collaborate with the Finance team to properly process and track incoming physical checks and documentation.
• Partner with IT, People Ops, and Recruiting to ensure office onboarding logistics are ready for new hires — including desk setup, access, and welcome materials.
• Plan and deliver thoughtful, personalized celebrations – from birthday treats to parenthood gifts – that reflect Siepe’s culture of care and appreciation.
• Attend monthly Culture Committee meetings and help plan, coordinate, and follow up on quarterly events that bring teams together across locations.
• Support all-company events and offsites, including the Annual Planning Meeting, in partnership with the Culture Committee, and the CPO.
• Partner with the People team to keep tabs on the culture and engagement budget – tracking, updating, and flagging spend where needed.
• Support the exec team with monthly All-Company meetings – helping with scheduling, agendas, logistics, and presentation prep.
• Help with schedules for interviews and pull together candidate materials for the exec team, in partnership with Recruiting team.
• Coordinate travel, hotel bookings, and other logistics for candidate visits or employee trips.
• Manage DocuSign workflows to keep document signatures moving and make sure everything gets archived properly.
• Team up with Hiring Managers and TA to coordinate swag kits and first-week logistics so new hires have a smooth, welcoming first day.

• 3–5 years of experience in office management, operations, or administrative support; experience managing multiple office locations is a plus.
• Exceptional ability to prioritize, multitask, and manage competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a professional and approachable demeanor.
• Proven track record of accuracy and follow-through when managing logistics, documentation, and event planning.
• Resourceful and proactive in identifying issues, proposing solutions, and implementing process improvements.
• Ability to build strong relationships and work effectively with cross-functional teams, vendors, and external partners.
• Comfortable using Microsoft Office Suite, SharePoint, and collaboration tools like Teams; experience with systems such as DocuSign, Paylocity, or HRIS/ATS platforms preferred.
• Experience planning and executing internal events, meetings, or celebrations that support employee engagement and company culture.
• Maintains confidentiality and represents the organization with integrity in all interactions.
• Must have current and ongoing authorization to work in the country of employment without the need for visa sponsorship, now or in the future.