Remote Marketing Coordinator for US-Based Company

The ideal candidate executes comprehensive marketing operations and event coordination across PropertyTek's proptech SaaS portfolio, combining hands-on marketing implementation with technology proficiency and meticulous attention to detail. This role manages workflows and deliverables using sound project management principles, translates marketing strategies into measurable results, and recommends process improvements while handling tight deadlines and shifting priorities in a fast-paced environment.

About PropertyTek

PropertyTek is a private equity-backed firm transforming property management through innovative SaaS solutions. The company’s portfolio includes ShowMojo, Tenant Turner, TenantCloud, and Rentler, serving landlords, property managers, and tenants.

Key Responsibilities

• Execute marketing campaign setup, including content scheduling, performance tracking, and tactical coordination while ensuring deliverable quality and deadline adherence.
• Coordinate sponsorship evaluation processes for trade shows and conferences by documenting cost-benefit analysis, handling registrations, and tracking return on investment while suggesting improvements based on performance data.
• Manage travel logistics and vendor relationships for events, including booking flights and accommodations, creating detailed itineraries, and maintaining supplier relationships while optimizing cost-effectiveness across different time zones.
• Execute event logistics operations, including shipping coordination, promotional merchandise management, and booth setup for conferences, while ensuring smooth execution and identifying process improvement opportunities.
• Coordinate on-site activities during events, including partner event support, meeting facilitation, and networking coordination while accommodating cultural preferences and documenting best practices.
• Track performance for event interactions, document leads, and monitor deal progression while maintaining data accuracy and providing analytical insights for optimization.
• Coordinate content development workflows, including photography logistics, content creation support, and publication scheduling, while maintaining brand consistency and identifying efficiency improvements.
• Manage contact database operations, including data organization, audience segmentation preparation, and cross-functional team coordination while maintaining database accuracy and implementing systematic improvements.
• Execute multi-channel communication campaigns, including social media scheduling, email sequence deployment, and content publishing optimized for different time zones while tracking performance and suggesting optimizations.
• Create and schedule social media posts across various platforms while maintaining brand voice consistency, engaging with community interactions, and monitoring content performance to optimize reach and engagement.
• Support paid social media campaigns by assisting with ad setup, monitoring campaign performance metrics, and interpreting data insights to provide recommendations for budget allocation and targeting optimization.
• Support paid search campaigns by assisting with keyword management, ad copy coordination, and performance monitoring while interpreting campaign data to provide insights for bid optimization and ROI improvement.
• Coordinate internal and external communication protocols, serving as primary liaison for team members, vendor relationships, and event attendees while ensuring effective communication across different cultural contexts.
• Compose professional email communications representing the company's brands in vendor correspondence, ensuring clear, concise, and action-oriented messaging while maintaining a professional tone.
• Interpret and comprehend vendor instructions, partner communications, and supplier requirements while ensuring accurate understanding and implementation of specifications.
• Handle stakeholder communication protocols, including progress reporting, detailed coordination, and summary documentation, while ensuring information accuracy and communication efficiency.
• Utilize design platforms, including Canva for template creation, asset customization, and simple graphic production while collaborating with design teams for complex creative requirements.
• Operate marketing automation systems, including HubSpot Marketing Hub for email campaign setup and CRM data entry, while coordinating with specialists for advanced automation features.
• Manage multiple concurrent projects with changing priorities and tight deadlines while maintaining quality standards and achieving excellent results in fast-paced business environments.

Required Qualifications

• 1-2 years of professional marketing coordination experience with demonstrated proficiency in campaign execution, process optimization, and measurable results achievement.
• Advanced proficiency in Microsoft Office Suite, including Outlook for professional email communications and Google Workspace, with proven expertise in data organization, report preparation, and collaborative workflows.
• Demonstrated experience using project management software, including Asana, Trello, or Notion, with proven ability to track tasks, manage timelines, and participate in collaborative workflows.
• Advanced proficiency with communication platforms, including Slack, Microsoft Teams, and Zoom, with demonstrated ability to coordinate effectively across different time zones.
• Proven effectiveness working remotely with the ability to maintain excellent coordination and consistent communication during Eastern Time business hours from the Philippine time zone.
• Strong English language proficiency with demonstrated ability to communicate effectively in business contexts, including professional email writing, verbal coordination, and client presentations.
• Professional email writing skills with demonstrated ability to compose clear, concise, and action-oriented communications representing company brands in vendor and partner correspondence.
• Social media platform proficiency with demonstrated ability to create posts, manage community interactions, and understand platform-specific content requirements for brand consistency.

Nice-to-Have

• 1-2 years of professional event coordination experience specifically with business conferences, trade shows, or corporate events, demonstrating proven ability to handle logistics and deliver successful outcomes.
• Experience working in technology environments, particularly SaaS, PropTech, or real estate technology sectors, with an understanding of B2B sales cycles and industry dynamics.
• Basic understanding of paid social media advertising, including Facebook Ads, Instagram Ads, or LinkedIn Ads, with the ability to assist in campaign setup and performance monitoring.
• Basic understanding of paid search advertising, including Google Ads or Bing Ads, with the ability to assist in keyword research, ad copy creation, and campaign performance tracking.
• Proficiency with marketing automation platforms, including HubSpot Marketing Hub, email platforms, and CRM systems, focused on day-to-day operations.
• Experience with content management, including WordPress updates, content modifications, and digital platform operations focused on operational maintenance.
• Proficiency with design platforms, including Canva for template usage, customization capabilities, and asset creation without requiring professional design expertise.
• Professional certifications in marketing platforms such as HubSpot Marketing Software Certification, Google Analytics, or introductory project management credentials.
• Cultural awareness and communication adaptability for diverse business practices and communication styles, with the ability to adjust coordination approaches accordingly.
• Associate degree or relevant professional coursework in Marketing, Communications, or Business Administration demonstrating foundational knowledge.

Required Software/Tools

• Communication and Collaboration: Microsoft Outlook for professional email communications, Slack, Microsoft Teams, Zoom, Google Workspace, with demonstrated proficiency in document coordination and real-time collaboration.
• Project Management: Asana, Trello, or Notion with proficiency in task tracking, progress updates, and workflow coordination.
• File Management: Google Drive, Dropbox, or Microsoft OneDrive with demonstrated ability to organize files, share collaboratively, and manage versions.
• Social Media Platforms: Facebook, Instagram, LinkedIn, Twitter/X with demonstrated proficiency in content creation, scheduling, and community management.

Nice-to-Have

• Marketing Automation: HubSpot Marketing Hub, Salesforce, Mailchimp, or ActiveCampaign with experience in campaign operations, data entry, and email deployment.
• Paid Advertising Platforms: Google Ads, Facebook Ads Manager, LinkedIn Campaign Manager, or Bing Ads, with experience in campaign setup, monitoring, and basic optimization.
• Social Media Analytics Tools: Google Analytics, Facebook Insights, LinkedIn Analytics, Hootsuite, or Sprout Socia,l with experience in data monitoring and performance reporting.
• Content and Design: WordPress, Canva, basic graphic editing tools, and social media platforms with experience in content updates, template customization, and asset creation.
• Event Management: Eventbrite, Zoom Events, event tracking spreadsheets, and vendor communication platforms with experience in registration coordination and logistics management.

Competencies

• Exceptional attention to detail with high standards for execution quality in a fully remote position requiring Eastern Time business hours coordination and cross-cultural professional communication.
• Strong organizational and time management capabilities with proven ability to handle complex operational requirements across time zones while managing multiple concurrent projects and providing process improvement recommendations.
• Sound understanding of project management principles, including timeline development, resource allocation, stakeholder communication, and quality assurance applied to marketing coordination contexts.
• Professional resilience and stress management capabilities for high-pressure environments, with the ability to maintain excellent performance during tight deadlines and shifting priorities while managing multiple stakeholder expectations.
• Professional communication skills, including clear email writing abilities to represent the company's brands in vendor correspondence, with the capability to interpret vendor instructions and partner communications accurately.
• Data interpretation skills for social media analytics and paid advertising performance, with the ability to identify trends, patterns, and actionable insights from campaign metrics to support optimization recommendations.
• Adaptive learning mindset for technology utilization and process optimization with a focus on identifying workflow inefficiencies and implementing systematic improvements while maintaining operational excellence.
• Cross-cultural communication excellence with a comprehensive understanding of business practices, communication styles, and professional expectations while maintaining collaborative relationships across cultural contexts.
• Systematic problem-solving expertise for operational challenges and workflow coordination with demonstrated ability to identify process bottlenecks and implement practical improvements while maintaining quality standards.
• Deadline management proficiency with proven ability to prioritize competing demands, manage time-sensitive deliverables, and maintain quality standards while working under pressure in fast-paced business environments.
• Service-oriented coordination mindset with understanding of B2B operational requirements, professional service expectations, and business relationship management applied to PropertyTech market environments.
• Vendor relationship management capabilities with the ability to understand supplier requirements, interpret partner communications, and maintain professional relationships that support marketing objectives.
• Time zone coordination proficiency with demonstrated ability to manage schedules, meetings, and communications effectively between Philippine Standard Time and Eastern Time business operations.
• Continuous improvement orientation with the ability to adapt to emerging operational technologies, market practices, and best practice implementation while maintaining execution excellence and professional development.