Temporary Onsite Part-time Executive Assistant - (Herndon, VA)

Position Description

Looking for a place you can make an impact in a fast-paced and dynamic professional environment? Discover your place in our world with this high visibility opportunity providing direct support to the Senior Leadership Team.

In this role, you will collaborate with a dynamic team of Executives, leaders, and professionals focused on the future. The perfect candidate is someone who demonstrates confidentiality, tact, and diplomacy, alongside the ability to manage multiple priorities. Position is located in Herndon, VA  at our corporate headquarters and reports to the Manager, Administrative Services/EA to CEO.

This position is temporary/part-time and requires support to be on-site 5 days a week in Herndon, VA.

The Executive Assistant to the Senior Leadership Team (SLT) provides high-level administrative support to executive leaders, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, and serve as a key point of contact between leadership and internal/external stakeholders.

In this role, you will:

Executive Support:

• Calendar & Schedule Management: Proactively manage and organize executive calendars, coordinating meetings across multiple time zones, and ensuring optimal time allocation. Anticipate executive needs by clarifying meeting details, resolving conflicts, accommodating last-minute changes, preparing agendas, and coordinating logistics for both virtual and in-person meetings.
• Travel Coordination: Strategically manage all aspects of domestic and international travel logistics, ensuring efficient itineraries and the best use of the executive’s time, while troubleshooting issues as they arise.
• Expense & Documentation Management: Prepare and manage expense reports, maintaining accuracy and ensuring timely resolution of discrepancies.
• Correspondence:  Prepare, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism. Disseminate internal communications on behalf of the Senior Leadership Team.
• Task Management: Track deadlines, manage multiple priorities, and ensure timely completion of tasks.

Meeting & Event Coordination:

• Plan, organize, and support leadership conferences, department offsites, town halls, workshops, and other major events.
• Organize and coordinate SLT meetings, including agenda preparation, note-taking, and follow-ups.

Communication & Stakeholder Management:

• Professionalism & Discretion: As a key liaison on behalf of the leadership team, this position demands a high-level of professionalism, tact, and diplomacy when interacting with both internal and external stakeholders, including C-suite executives and Board of Directors.
• Confidentiality & Discretion: Handle sensitive executive information with strict confidentiality, always maintaining discretion.
• Collaboration & Communication: Build strong relationships with all levels of the organization, including senior leadership, internal teams, external partners, and customers, fostering a positive and collaborative working environment.
• Prioritization & Project Management: Independently manage and prioritize a wide variety of tasks, including special projects, based on organizational needs and leadership priorities. Demonstrate the ability to pivot as priorities shift.
• Liaison:  Serve as the primary point of contact between senior leadership and internal/external stakeholders.  Handle and prioritize incoming calls, emails, and correspondence to ensure timely responses to critical matters.

Qualifications

To be successful in this role, you will have:

• A High School diploma
• 5 years of experience as an Executive Assistant, in a senior-level role within a corporate environment.
• The ability to be onsite 5 days a week in Herndon, VA.
• Experience supporting up to 7 people in the following:
  • Calendar management
  • Event support
  • Ordering lunches
• Demonstrated ability to work independently and take initiative with a high-level of attention to detail.
• Excellent written and verbal communication skills with strong decision-making, problem-solving, and prioritization abilities.
• Maintain composure and reliability under pressure and tight deadlines.
• Proactively engage in critical problem-solving with an ability to diagnose and resolve complex issues effectively with little supervision.
• Exceptional organizational and time-management skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to work independently, handle multiple priorities, and adapt to changing demands.
• Ability to travel as needed up to 10%.

Discover your place in our world with this high visibility opportunity providing direct support to the Senior Leadership Team. Apply today for immediate consideration.

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco. If you require an accommodation with the application process please email: [email protected] or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email [email protected].

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.