Specialist, Accounts Receivable Operations
Skills
- Hands-on experience with ERP systems (NetSuite or comparable) and collections software
- Familiarity with Vendor Management Systems and third-party invoicing (OpenInvoice, Ariba, Fieldglass)
- Strong PO management, cost code and work order reconciliation skills
- Advanced Excel and data reconciliation skills
- Excellent written and verbal communication for both financial and non-financial audiences
- Analytical problem solving and attention to detail
- Ability to manage competing priorities in a high-volume environment
Responsibilities
- Prepare, validate, and submit client invoices on time according to contract and client-specific requirements.
- Reconcile timekeeping, expense, payroll, POs, cost codes and work orders prior to billing.
- Submit and monitor invoices through client and third-party systems (OpenInvoice, Ariba, Cortex, Fieldglass, VMS tools).
- Audit and maintain complete supporting documentation (jobsheets, approvals, project references).
- Manage AR aging for assigned portfolios and conduct proactive outreach to resolve disputes and secure payments.
- Log all communications, payment activity, and resolution updates in collections software for visibility.
- Partner with Sales, Account Management, Payments, Payroll and Accounting to resolve discrepancies and support month-end close.
- Monitor client trends, flag risks, and communicate anomalies to leadership.
- Participate in audits, process reviews, and continuous improvement initiatives; support automation and reporting projects.
Education
- Bachelor’s degree in Accounting, Finance, Business Administration or equivalent experience
- 3+ years of hands-on experience in invoicing, billing, collections, or accounts receivable
Benefits
- Flexible paid time off (for eligible roles)
- Medical, dental, and vision insurance
- Telehealth and employee assistance program
- 401(k) with company matching
- Flexible remote work support and WFH contribution
- Wellness allowance and Calm app subscription
- Learning opportunities and financial planning support
- Parental leave and pet insurance
- Opportunity to earn bonus, commission, and/or equity
- Onsite gym (where applicable)
Average salary estimate
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