Payroll Administrator

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries with thousands of experts working across 70 offices in the Americas. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Job location: Flexible east coast locations are preferred. Remote or hybrid work arrangements are acceptable. 

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Do you have excellent problem-solving skills and a high level of attention to detail and accuracy? Are you able to work in a fast-paced environment and handle and prioritize multiple tasks and meet deadlines? If so, please read on!

Your new role

As our new Payroll Administrator, you will assist the team with calculating and auditing the payroll for our employees. This role involves ensuring accurate and timely processing of payroll, maintaining payroll records, and ensuring compliance with company policies and legal requirements. The Payroll Administrator is also responsible for addressing payroll-related queries.

Your key responsibilities will be:

• Assist with calculating the organization’s payroll on a regular basis (e.g., weekly, bi-weekly) using ADP Workforce Now.
• Ensure accurate and timely payment of wages, salaries, bonuses, and deductions.
• Maintain and update payroll information, including employee records and payroll adjustments.
• Calculate payroll taxes and ensure compliance with government regulations.
• Audit employee local and state taxes for accuracy.
• Review and approve employee tax changes.
• Review changes to employee work and home address to ensure proper employee taxing.
• Generate and distribute payroll reports and statements.
• Prepare manual checks and wire requests as needed.
• Address and resolve payroll-related queries from employees.
• Collaborate with HR and finance departments to ensure proper integration of payroll data.
• Ensure compliance with federal, state, and local payroll, tax, and labor laws.
• Assist in the preparation of financial audits related to payroll.

Your new team 

The Payroll and Benefits team takes pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support, coordinating efforts and securing common ground for the development and servicing of clients and markets.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A minimum of 3 years of experience performing payroll functions.
• Proven experience as a Payroll Administrator or in a similar role.
• Strong knowledge of payroll systems and software (e.g., ADP, Paychex, SAP).
• Familiarity with labor and tax laws.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information confidentially.
• Knowledge and understanding of multiple state taxation.
• Other duties may apply.

What we can offer you

• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company
• Inspiration from colleagues, clients, and projects

Salary Transparency

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $68,700 to $85,900 annually and does not include bonuses, overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

Ramboll in the Americas

At Ramboll your professional passion powers high quality and innovation from the idea phase over strategy development to execution of projects that add the Ramboll touch on a sustainable future. Being a foundation owned company our deeply rooted core values direct us to always work from the highest ethical standards, and we trust and expect you to take responsibility and make decisions you can be proud of.

How to apply

Apply online. Attach your resume and cover letter showcasing why you are the right fit for the role. We look forward to receiving your application! Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength, and that different experiences and perspectives are essential to creating truly sustainable societies. We invite applications from candidates of all backgrounds, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process.

All your information will be kept confidential according to EEO guidelines.