APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State College of Medicine Student Affairs Staff Position
 

Position Overview:
The Student Orientation Specialist for the Office of Student Affairs plays a pivotal role in supporting the educational mission of the medical school for MD and PA students. This position supports a wide variety of programs and resources that enhance student experience and development, including career planning & preparation, support for clubs and organizations, advising services, student mentorship & wellness programs, and administrative support for our Associate Dean of Student Affairs and Assistant Dean of Student Affairs. This position provides assistance to all non-curricular aspects of medical school education for PA and MD students including student engagement and wellness activities, major events and milestones such as orientation, the white coat ceremony, Match Day, the graduate awards celebration, and graduation. This position plays an essential role in student advocacy, career support, and overall student services administrative support.

The Student Orientation Specialist is responsible for effective communication across Penn State Health and College of Medicine systems, having an in-depth understanding of student affairs & support services, and working as a collaborative team member with the student affairs team. This position also collaborates with multiple stakeholders including units across Educational Affairs, Photography, Office of Safety, IT, Student Health, Admissions, Alumni Affairs, Facilities, Environmental Health Services, and Senior Leadership. Due to the variability of Leadership & student schedules, this position needs to be familiar with different technologies to effectively communicate and support student affairs on multiple platforms.

Key Responsibilities:

• Recommends policies, practices, and procedures that have a significant impact on student services provided at the Office of Student Affairs at the College of Medicine.
• Under the administrative direction of the Associate Dean of Student Affairs & Assistant Dean of Student Affairs implements projects and programs designed to foster student success.
• Effectively & efficiently manages student appointments, meetings, and general office requests.
• Monitors, processes, and tracks financial transactions including Student Affairs purchases, student organization requests, reimbursements, & fundraisers, and other student requests including UWorld, College of Medicine Med Gala, and White Coat Orders.
• Assists the Student Affairs team on all milestone events, student wellness & engagement activities, and career support services.
• Serves as the liaison between MD & PA students and the Associate Dean of Student Affairs & Assistant Dean of Student Affairs.
• Manages the Medical Student Performance Evaluation (MSPE) process in all phases of planning and execution, including updating MSPE letters, pulling student information, scheduling MSPE meetings, & uploading individual student MSPE documents to the correct corresponding application platform.
• Provide administrative oversight on inducting students into Alpha Omega Alpha (AOA), student locker assignments & clean out, student medical clearances, room reservations requests, facilities requests & work orders, and general office maintenance.
• Oversee Medical Student Absences for Phase I MD students. Review submitted requests, cross compare to the academic calendars, and approve or deny requests as necessary. In conjunction with the Associate Dean of Student Affairs, review all special consideration requests and notify the student of the outcome accordingly.
• Manage and schedule the College of Medicine Emergency Contact list and Call schedule.
• Update and Assign MD students to our clinical liaisons for our Penn State Health Divisions. Updates and disseminates list to the appropriate stakeholders. 
• Support the Student Affairs Team in weekly meetings and attends the Educational Affairs monthly meetings.
• Support the student conduct process
• Perform other duties as assigned.
• Demonstrated ability to work independently and on a team.
• Strong organizational, communication, and problem-solving skills.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None

 

 

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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