APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Education Policy Studies seeks to fill an Academic Program Coordinator, a vital position in our Educational Theory and Policy Program.

The successful candidate will be part of the administrative team that supports department functions, including students in the graduate and undergraduate programs.

The Academic Program Coordinator will work both independently and collaboratively (with minimal supervision) when completing this position’s responsibilities, which include but are not limited to:

• Serve as the initial contact for visitors and prospective students; independently research and respond to inquiries

• Support the department head, faculty, and graduate directors with scheduling, correspondence, and meeting logistics

• Build course schedules; monitor course enrollments

• Coordinate the student admissions process (e.g., communicate with and update prospective students, organize and submit applications for faculty review)

• Schedule exams

• Monitor student major requirements

• Conduct revisions to the graduate program handbooks and website information

• Serve as liaison with Office of Global Programs supporting visiting scholars

• Communicate with graduate degree and certificate students about deadlines, policies, and procedures

• Maintain program databases, including creating and maintaining student files and databases

• Monitor records for compliance with the retention policy 

• Prepare graduate assistantship offer letters and contracts

Additional duties include:

• Monitor program-related budgets/cost centers

• Process SAP Concur reports and program purchasing card transactions

• Assist with the promotion and tenure review process

• Coordinate special events, seminars and activities, including arrangements for facilities (on campus and off), supplies, technology, and food service

Qualifications:

• Excellent communication and interpersonal skills; inclusive and respectful when working with others

• Outstanding organizational skills and driven to provide excellent customer service

• Capacity to manage multiple priorities with a high level of professionalism

It is preferred that candidates have experience with at least one of the following: student information platforms, course and/or room scheduling tools, faculty activity reporting software, or travel and expense management system.

Candidates should also be proficient with Microsoft Word, Excel, and Access.

Experience working in an academic unit at a university is also desirable.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

 

Additional Information:
The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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