Commercial Estimator / Project Manager

Position Overview

ProCure Heating & Air, a leading Central Texas HVAC contractor, is seeking an experienced Commercial Estimator / Program Manager to oversee all aspects of commercial bid and project delivery. This role is responsible for reviewing bid invitations, preparing competitive proposals, and managing awarded projects from contract through completion — with a focus on maintaining profit margins, compliance, and client satisfaction.

The ideal candidate has strong experience working with General Contractors, municipalities, ISDs, and private developers, and understands the complexities of bonded public projects including documentation, scheduling, and coordination across multiple trades.

Key Responsibilities

Estimating & Preconstruction

- Review bid invitations, plans, specifications, and addenda for scope accuracy and compliance.
- Perform detailed HVAC take-offs including equipment, materials, ductwork, piping, controls, and insulation.
- Prepare complete cost estimates, incorporating labor, equipment, subcontractor, and crane costs.
- Identify bid risks, clarify scope exclusions, and submit RFI’s as needed.
- Coordinate with suppliers and subcontractors to secure accurate and competitive pricing.
- Prepare bid packages, proposal letters, and value engineering options for submission.
- Track bid results, maintain a pipeline of opportunities, and develop relationships with key GCs and procurement offices.

Project Management

- Manage awarded projects from submittals through closeout, ensuring quality, safety, and profitability.
- Coordinate equipment orders, crane lifts, delivery logistics, and site labor to align with project schedules.
- Lead pre-construction meetings and ensure compliance with GC schedules, site rules, and safety requirements.
- Review and approve submittals, shop drawings, and O&M documentation.
- Manage change orders, project RFIs, and communication between field teams and GCs.
- Monitor project budgets, timelines, and job costing in real-time to maintain target gross margins.
- Oversee project closeout including punch lists, warranty documentation, and lien releases.

Compliance & Documentation

- Prepare and manage all project documentation required for bonded or public work, including performance and payment bonds, insurance certificates, certified payroll, and lien waivers.
- Ensure adherence to prevailing wage, OSHA safety, and project-specific compliance requirements.
- Maintain records of submittals, correspondence, and cost tracking for audit readiness.

Collaboration & Leadership

- Work closely with the Service Manager, Install Foreman, and Accounting to ensure seamless coordination.
- Serve as the primary point of contact for General Contractors, engineers, and inspectors.
- Support the executive team with project forecasting, margin analysis, and bid performance metrics.

Qualifications

- 5+ years of experience in commercial HVAC estimating and/or project management (preferably with GC coordination).
- Strong understanding of commercial mechanical systems and installation methods.
- Familiarity with public procurement, bonded projects, and certified payroll requirements.
- Proficient in reading and interpreting mechanical and architectural drawings.
- Experience using estimating software, Microsoft Excel, and project management tools.
- Excellent communication, problem-solving, and leadership skills.
- Valid Texas driver’s license and clean driving record.

Performance Metrics

- Bid accuracy and awarded project percentage.
- Project margin achievement vs. target.
- Schedule adherence and job cost variance.
- Compliance documentation accuracy.
- Client and GC satisfaction ratings.

Compensation & Benefits

- Competitive salary commensurate with experience + performance-based incentives: with a base salary range of $70,000- $95,000 with unlimited commission potential
- Company vehicle or vehicle allowance.
- Health insurance.
- Paid time off, holidays, and career advancement opportunities.
- Supportive leadership team with a growing pipeline of commercial work in Central Texas.