Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Position Type: Full-Time

Working Hours: US Hours

About Pavago

At Pavago, we specialize in connecting exceptional remote professionals with innovative companies. We are currently hiring an Accounts Payable Specialist for one of our clients. This role is a great opportunity for a detail-oriented individual with strong accounting and bookkeeping skills who is looking to contribute to a growing team.

Responsibilities

Accounts Payable Management

• Perform full-cycle accounts payable using accounting software such as Microsoft Dynamics GP, NetSuite, or Sage, ensuring accurate data entry and proper G/L classification.
• Process incoming invoices (overhead expenses, expense reports, rents, etc.) in a timely manner, maintaining records in Excel for reconciliation and tracking.
• Apply credit memos in the accounting system and communicate applied credits to vendors.
• Verify accuracy, legitimacy, and compliance of invoices submitted for payment.
• Research and resolve invoice or reimbursement discrepancies by leveraging Excel reports and system queries.

Vendor Relations

• Communicate professionally with vendors via email (Outlook) and phone to resolve account issues and inquiries.
• Provide timely responses to vendors, customers, and coworkers regarding payment status.
• Review vendor statements and reconcile balances monthly between the ERP system and vendor records, using Excel for cross-checking.

Financial Support

• Assist with month-end close processes by preparing reconciliations, reviewing payables data, and generating reports in the accounting software.
• Maintain working knowledge of the company’s chart of accounts to ensure correct account usage in the AP system.
• Support facility approvers with system-related questions and troubleshooting.
• Ensure invoices are approved and processed through the payables platform for smooth integration into the accounting software.

Additional Duties

• Assist with general ledger reconciliations using accounting tools and Excel.
• Contribute to projects including financial audits, physical inventory reviews, annual tax preparation, and budgeting support.
• Collaborate with independent accounting firms, ensuring accurate data exchange and reporting through accounting software.

What Makes You a Strong Candidate

You are highly detail-oriented, analytical, and organized, with a proven ability to manage multiple tasks in a fast-paced environment. You have strong communication skills and thrive in collaborative settings while being able to work independently with minimal supervision. Your ability to adapt to change, learn new systems quickly, and maintain confidentiality makes you a valuable addition to the accounting team.

Required Experience & Skills

• High school diploma or equivalent required; Business or Accounting degree preferred.
• 2+ years of full-cycle accounts payable experience.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Microsoft Dynamics GP, NetSuite, or Sage preferred.
• Knowledge of Medicaid/Medicare cost reporting preferred.
• Excellent written and verbal communication skills.
• Ability to work accurately under deadlines and adapt to changing priorities.

What Does a Typical Day Look Like?

A typical day as an Accounts Payable Specialist includes processing invoices, reconciling vendor statements, and preparing for month-end close while using tools such as Excel and ERP software. You’ll communicate with vendors, troubleshoot discrepancies, and collaborate with internal teams to ensure the AP process runs smoothly. In addition, you may support audits, budgets, and other special accounting projects.

Interview Process

1. Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.
2. Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
3. Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
4. Background Checks: Conduct swift verification of your references and past employment details.

Ready to Apply?
If you are detail-oriented, reliable, and excited to contribute to a growing accounting team, we’d love to hear from you.