Assistant Bursar

As a member of the finance and administration team, the Assistant to the Bursar will perform tasks in the Student Accounts and Accounts Receivable areas.

 As a member of the finance and administration team, the Assistant to the Bursar will perform tasks in the Student Accounts and Accounts Receivable areas. 

Assistant Bursar

Pay Status and Classification: Exempt, Regular full-time 

Supervisor: Bursar

Position Purpose:  Provide oversight of Student Receivables, including responsibility for billing and collection. Act as a key liaison between the student, their family and the campus community. 

Essential Responsibilities and Duties:

• Manage the Student Account Receivables which involves the billing and collection of tuition and fees. 

• Communicating with students and their families via phone, email, mail or in person to investigate and resolve customer queries, inclusive of third party invoicing.

• Monitor Federal Regulations for higher education accounts receivable compliance.

• Carry out billing, collection, and reporting activities according to specific deadlines.

• Process adjustments to accounts as needed.

• Monitor customer account details for non-payments, delayed payments, and other irregularities; communicate past due accounts to students and their families to ensure that aged transactions are settled in a timely fashion; process late payment fees and registration holds as needed.

• Process student health insurance billing and waivers; process institutional loan requirements for student accounts.

• Collaborate with different departments on campus to ensure the accuracy of billing details, maintain up to date billing system.

• Process transactions in the General Ledger.

• Process student account refunds.

• Identify opportunities for process improvements.

• Backup Accounts Receivable specialist/Cashier support.

• Additional supplemental Bursar support as needed(ex: general ledger transmittal, financial aid support).

Qualifications:

• Candidate must have a minimum of a Bachelor’s Degree or an Associate’s Degree with commensurate experience 

• 5 years Bookkeeping/Accounts Receivable experience preferred

• Excellent customer service and interpersonal skills strongly desired

• Must have strong attention to detail, and excellent written and oral communication skills

• Proficiency with Microsoft Office (Excel, Word), Google Suite and other internet applications

• Ellucian Colleague experience a plus

• Must be safety conscious and able to work with a diverse group of individuals

Compensation:

The annual salary rate for this position is $60,405.80. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting. 

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time

• Winter Recess Break in Addition to Paid Holidays

• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

• Employee Scholarships toward Certifications, Seminars, Training and Professional Development

• Pre and Post Tax participation in a 403(b) Retirement Plan

• Salary Continuation Program in the event of Disability

• Tuition Assistance Program for Employee, Spouse and/or Dependents

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).