Event Marketing Operations Associate

About Outreach

Outreach, founded in 2014, is the only complete AI Revenue Workflow Platform that helps sales leaders benefit from connected account visibility, performance insights, and higher forecasting accuracy across every GTM team. Outreach infuses agentic AI to power 100s of use cases across sales motions. From new logo prospecting to renewal and expansion, Outreach AI automates workflows and frees sellers to focus on more strategic conversations and actions. Global organizations use Outreach to power their revenue teams, including SAP, Siemens, Snowflake, ZoomInfo, and Verizon to name a few. To learn more, please visit www.outreach.io.

The Role 

Are you passionate about building the operational engine behind high-impact events that fuel global brand engagement? Outreach is looking for an Event Marketing Operations Specialist to power the engine behind our world-class events. This role will be responsible for coordinatingthe behind-the-scenes infrastructure that enables our event programs to scale effectively, including project plans, registration workflows, vendor coordination, budget tracking, and asset management. This is a great opportunity for someone looking to grow their experience in event and marketing operations. 

• Event Operations & Project Coordination 
• Assist in creation of detailed event project plans in Asana, ensuring alignment across teams and on time delivery of all milestones. 
• Support cross-functional workflows and timelines, including coordination with creative, brand, and content teams for asset development and approvals. 
• Oversee logistics such as event material production, shipping, AV, and venue coordination. 
• Maintain consistency with brand standards across all touchpoints and event deliverables. 

• Vendor & Budget Management 
• Support RFPs, vendor sourcing, selection, and contracting across venues, AV, catering, production, and other event partners and vendors. 
• Coordinate procurement efforts including contract execution, invoice processing, and payment tracking. 
• Assist with budget management and post-event reconciliation. 

• Reporting & ROI Tracking 
• Coordinate event registration logistics, including form setup, platform configuration, and attendee tracking. 
• Collaborate with Marketing Operations on registration workflows, email communications, and campaign attribution. 
• Maintain accurate attendee data and support lead capture, routing, and follow-up processes. 
• Assist with post-event reporting, including performance metrics and insights to inform future planning.

• 3+ years in event marketing, event operations, marketing operations, or project management, ideally in B2B SaaS, tech, or a fast-paced agency environment. 
• Familiarity with Salesforce, Marketo, and Asana; as well as event technology tools such as Splash, CVent, Bizzabo, and/or other marketing automation platforms a plus. 
• Operationally minded with strong project management skills.  
• Exceptional organizational skills and attention to detail. 
• Ability to thrive in a fast-paced, high-growth environment with evolving priorities. 
• Limited travel required with occasional travel to support major flagship events a few times a year. 

#LI-AM1

Why You’ll Love It Here

• Flexible time off

• 401k to help you save for the future

• Generous medical, dental, and vision coverage for full-time employees and their dependents

• A parental leave program that includes options for a paid night nurse, and a gradual return to work

• Infertility/ assisted reproductive services benefit

• Employee referral bonuses to encourage the addition of great new people to the team

• Snacks and beverages in the Office, along with fun events to celebrate

• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

Outreach is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our success is reliant on building teams that include people from different backgrounds and experiences who can elevate assumptions and ideas with fresh perspectives. We're dedicated to hiring the whole human, not just a resume. To that end, we look for a diverse pool of applicants-including those from historically marginalized groups. We would like to invite you to apply even if you don't think you meet all of the requirements listed below. We don't want a few lines in a job description to get between us and the opportunity to meet you.