Special Events Manager

Job Description

The Special Events Manager is responsible for the planning, coordination, and execution of all non-game day events at the Wilson Warbirds Stadium including but not limited to concerts, corporate outings, fundraisers, festivals, and private functions.

Core duties for this role include, but are not limited to:

• Plan, coordinate, and execute non-baseball events including concerts, festivals, private parties, corporate functions, and community events.
• Serve as the main point of contact for special event clients from inquiry through execution.
• Coordinate with internal departments and external vendors to ensure seamless event setup, staffing, operations, and breakdown.
• Develop creative event concepts and tailor packages to clients’ needs to maximize bookings and revenue.
• Write, review, and execute event contracts, ensuring all terms are clear, compliant, and aligned with organizational policies.
• Create and manage event budgets, track expenses, coordinate billing and invoicing, and ensure accurate financial reconciliation post-event.
• Work with the marketing team to promote event opportunities to local businesses, organizations, and the public.
• Identify and pitch new event concepts that align with the stadium’s brand and community goals.
• Develop Standard Operating Procedures (SOP) across event management and operations to maintain consistency, improve efficiency and drive client satisfaction.
• Post-Event Evaluation. Conduct post-event debriefs with key stakeholders to recognize success, capture feedback, and identify opportunities for continuous improvement.
• Assist in planning and executing in-game promotions, theme nights, giveaways, and fan engagement activities.
• Assist with the development of promotional schedules and scripts.
• Support mascot appearances, community outreach efforts, and promotional events both at the stadium and off-site.
• Collaborate with the creative team to brainstorm ideas that increase attendance, enhance the fan experience, and drive brand awareness.

 The ideal candidate will have a Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Hours                                                          

Business hours are Monday – Friday 9 am – 5pm, however, additional hours may be required to work evenings, weekends, and holidays. Extended hours as needed for games, special events, and community appearances.

Our Pitch

You come here to make a difference. We are a purpose-led organization, focused on building an inclusive and engaging culture that fosters excellence, collaboration and ingenuity. We strive to be a model employer and cultivator of talent, empowering our teams to drive innovation through the inclusion of diverse thoughts, ideas and perspectives. We operate at the highest standard of excellence, investing in the development of our staff across all levels and embracing differences through a culture of respect and understanding.

We are proud to offer a highly competitive perks and benefits package including:

• Exceptional health and dental rates, and fully covered vision package
• 401(K) match and an additional annual contribution from the Club
• Unlimited vacation time
• Paid parental leave
• Collaborative recognition program and incentives
• Leadership development programming
• Online educational platform for personal and professional development
• Paid time off for volunteering
• Inclusive training and leadership development opportunities aligned with Club values
• Brewers Home Game/ Warbirds tickets, promotional giveaways and other discounts!

For more information about our Crew, other benefits and insight into our Club culture please visit our Careers Page.