Administrative Assistant to Director of Operations & Accounts Receivable/Billing Clerk
Description
About This Opportunity
Join our dynamic team in a unique split role that combines executive support with financial operations. This hybrid position offers the perfect blend of administrative leadership support and hands-on accounting experience, ideal for a detail-oriented professional looking to expand their skill set in a collaborative, growth-focused environment.
Position Overview
This dual-function role provides support to our Director of Operations while managing key aspects of our accounts receivable and billing processes. You'll work in a flexible hybrid environment, spending three days per week in our vibrant San Francisco office and two days working remotely.
Key Responsibilities
Administrative Assistant Duties (50%)
- Provide comprehensive executive support to the Director of Operations including day-to-day administrative support, HR support, meeting coordination, and assistance with event planning
- Prepare reports, presentations, and correspondence on behalf of the Director
- Manage and prioritize incoming communications and requests
- Maintain confidential files and documentation
- Assist with special projects and strategic planning activities
- Schedule and coordinate meetings with partnership and staff
- Generate and distribute customer invoices accurately and timely
- Process payments and maintain accounts receivable records
- Follow up on outstanding balances and manage collection activities
- Reconcile customer accounts and resolve billing discrepancies
- Prepare aging reports and communicate status to management
- Coordinate with partners and senior counsel regarding aged A/R account issues
- Maintain accurate customer billing information and payment terms
Requirements
Required Qualifications
- Bachelor's degree or equivalent combination of education and experience
- 2+ years of administrative support experience, preferably supporting executives
- 1+ years of accounts receivable or billing experience
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with accounting software
- Experience with document management software
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Professional demeanor and strong interpersonal skills
Preferred Qualifications
- Experience in a fast-paced, growing company environment
- Previous experience supporting executives
- Understanding of basic accounting principles
- Familiarity with collection procedures and customer service best practices
What We Offer
- Competitive salary commensurate with experience
- Comprehensive benefits package including health, dental, and vision insurance
- Flexible hybrid work schedule (Tuesday-Thursday in office)
- Professional development opportunities
- Collaborative and supportive team environment
- Opportunity to grow skills across multiple business functions
- Modern office space in San Francisco with excellent amenities
- Work-life balance in a company that truly values its employees
Why You'll Love Working Here
Our company culture emphasizes collaboration, innovation, and employee growth. You'll be joining a team that values diverse perspectives, encourages professional development, and maintains a positive, inclusive work environment. The hybrid schedule provides flexibility while ensuring strong team connections during our in-office days. This role offers unique exposure to both executive operations and financial processes, providing valuable cross-functional experience that will enhance your career trajectory.
Average salary estimate
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