Registrar

Overview

At Macalester, we combine a close-knit, welcoming community with the benefits of being in the Minneapolis/St. Paul metro area in Minnesota, a state where each person has the right to express their full human dignity. Macalester students come from 49 U.S. states and 108 countries for an academic program ranked among the top in the nation where ideas and intellectual curiosity matter. Our philosophy of global citizenship and collaborative learning prepares students to have an outsized impact on the world. The Registrar  will lead a team dedicated to supporting the institution’s mission and to collaborating with campus partners to provide exceptional service at Macalester. 

This is an onsite position. 

About The Department: 

The Registrar’s Office is responsible for academic records, transcripts, grading, registration, and the collection and dissemination of certain student data. In addition, the office administers the academic calendar and schedule of classes, classroom scheduling, transfer credits, and certifies attendance and/or academic standing. The Registrar’s Office certifies to the faculty those students eligible for graduation and manages Degree Works, a degree audit and progress tool.

The Registrar Office at Macalester is open Monday through Friday, 8:00am to 4:30pm. 

Responsibilities

The Registrar is responsible for the leadership and operation of the Registrar’s Office. This includes planning, budgeting, organizing, managing, and assessing student records, graduation, degree audit, registration, schedule of classes, classroom scheduling, certification, transcript production, and internal, state and federal reporting functions for the College in support of its mission. The Registrar reports to the Associate Provost & Chief Data Officer in the division of Academic Affairs, serves on various college committees, and is responsible for appropriate administration of academic policy. As the official custodian of student records and the College’s FERPA Officer, the Registrar ensures the integrity, security, and accuracy of academic data. This role is highly collaborative, working across academic and administrative departments to support the student experience and ensure academic and regulatory compliance. The Registrar plays a pivotal role in student and curriculum systems governance and reporting, academic calendar development, and the execution of institutional initiatives.

• Responsible for maintenance and security of student academic records and for ensuring College policies, procedures and regulations that relate to this area are properly administered. Develops, refines, and documents processes and procedures in the students’ records area. Manages the course substitution and transfer (CSTB) petition process for students. Oversees transfer credit processing for degree credit from study away and external credit. Maintenance includes catalogs and other relevant historical documents.
• Collaborates with academic leadership and faculty governance bodies to support curriculum implementation and change processes. Maintains accurate and up-to-date degree requirements for all academic programs.
• Manages the publication and governance of the academic catalog in consultation with faculty. Ensures policy changes are translated into accessible procedures for students and faculty.
•  Develops and publishes the academic calendar. Oversees semester teaching schedules. Leads semester registration processes, including for non-standard offerings (e.g., independent study, co-curriculars, research). Monitors course enrollment, classroom scheduling, and instructional space optimization. Provides registration support and troubleshooting to students, faculty, and advisors.
• Works collaboratively with academic and administrative areas of the College and IT Services to provide support to processes/functions necessary to maintain an excellent standard of services related to student record for students, faculty, staff and external clients. Collaborates on student and curriculum systems governance and serves as a key stakeholder in system upgrades or transitions.
• Team Leadership: Hires, trains, monitors, and conducts scheduled evaluations of the work performance of employees supervised and, in the office, overall. Organizes staff and fiscal resources in support of priorities and workload demands.
• Stays current on best practices through active participation in AACRAO, UMACRAO, and other relevant associations. Benchmarks institutional practices against peer colleges to support innovation and compliance.

Qualifications

Knowledge, Skills and Abilities

• Strong interpersonal skills, including diplomacy, tact and professionalism.
• Demonstrated strong knowledge of regulatory, professional, and ethical guidelines in enrollment management to ensure compliance with college, state, federal, and other outside agency rules and regulations.
• Competency in planning and executing strategies for services and operations in a college/university environment, including skill in problem solving and change management.
• Ability to effectively use computers, database systems, and information technology.
• Ability to provide high quality customer service.
• Ability to work in a diverse, collaborative, results-oriented environment.
• Consistently exercises initiative.
• Establishes, motivates, and supports effective teams to meet objectives.

Preferred Qualifications

• Prefer experience with Banner/ WorkDay, platforms that manage scheduling, catalogs, curriculum, and eForms workflow, National Student Clearinghouse, Parchment

Physical Requirements:

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.

Security Sensitive:

This is a Security Sensitive Position.

Compensation:

The hiring range for this position is $95,953 to $100,315.  

Benefits: 

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan. 
• Generous Parental Leave. 
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Comprehensive health insurance plans, including a generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines:

For best consideration, please submit your cover letter, c.v./ resume, and a minimum of three professional references through the Macalester Employment Opportunities webpage by September 5th, 2025. Interviewing will begin after this date, and the position will be posted until filled. 

Jaclyn Howard

Talent Acquisition Manager

[email protected]

Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities, women and LGBTQIA+ individuals.

Macalester College - Institutional Overview

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals.  Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. 

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.