Dealership Specialist I - job 1 of 2

Dealership:

Dealership Specialist I

The Dealership Specialist I is important to the success of the business by serving as a key link between Dealership Operations and Dealership Accounting.  This is an entry level position that performs a variety of clerical level duties in support of dealership accounting and dealership transactions.  In most cases the Specialist will sit within the Dealership.  Accounting related tasks are selective, in some cases the individual may not post to the general ledger.   The successful individual will have demonstrated ability and energetic drive to develop both internal and external service and solution-oriented relationships.  Gaining business and automotive acumen are outgrowths from his/her efforts.

The Dealership Specialist I reports to the Business Manager.

Position Overview

Area of Responsibility

• Daily reconciliation for cash, checks and credit card receipts
• Data entry and/or scanning of Accounts Payable invoices including General Ledger coding.
• Manufacturer AR statement invoice data entry
• Provide support for New & Used Retail Car Deals review process
• Able to review documents for accuracy
• Submission of Finance Contracts to lenders
• Track Key Performance Indicators including Schedule aging criteria
• Understanding Operational Internal Audit Controls
• Provide support for DMV Functions, New and Used Car Title and Licensing
• Filing and other clerical duties as assigned

Additional Qualifications

The following knowledge, skills and abilities are needed to be successful in this position:

• A team player who is focused on providing exemplary customer service.
• A critical thinker and effective time manager.
• Strong attention to detail and sense of urgency.
• Excellent communication skills both written and oral
• Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
• Positive customer service attitude
• Empowered self- leader, accepts responsibility and takes initiative to ensure assigned deliverables are met within acceptable timeframes
• Skilled in Microsoft applications

• Dealership Experience (preferred)
• Bookkeeping/Accounting (preferred)
• Retail Sales and/or Customer Service (preferred)

Proficiency Standards

• Integrity - Acts ethically, maintaining a commitment to honesty and truth in all facets of behavior that builds the trust of others
• Work Ethic - Delivers accurate, timely and consistent results while understanding the need to balance short-term sacrifice for long-term gain
• Team Player - Supports the overall efforts of the team to accomplish departmental and Company goals and objectives
• Team Builder - Acts as a role model within the department in all facets of assigned job duties, while effectively providing feedback to team members and earning respect as a leader

Physical Demands & Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
• Working Conditions:  Indoor office environment, considerable use of telephone, computer and other office equipment

Lithia Hiring Requirements

• High school graduate or equivalent.
• 18 years or older
• Possess an acceptable driving record and valid driver’s license in state of residence
• A criminal history background check will be conducted prior to beginning employment
• Clear pre-employment drug screen

NOTE:  This job description applies only to the specific employing entity and location of an individual’s employment. This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).