Project Coordinator, Meetings & Events

Position Overview:

MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry. We are currently seeking an Event Coordinator to join our remote team.

This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Events Project Coordinator works with the client, speaker, and vendors to ensure that programs being planned are executed accurately, timely and compliantly. 

A Project Coordinator is responsible for program execution inclusive but not limited to: sales force communication, speaker communications and scheduling, speaker travel arrangements as needed (air, hotel and ground) venue sourcing and negotiating/contracting, audio visual negotiating/contracting, invitation development, attendee recruitment/confirmation, learning material distribution, speaker expense administration, and post program material collection. To be successful in this role, It is preferred that coordinators have previous meeting coordination experience, preferably in the pharmaceutical industry.

Primary Responsibilities:

• Daily communication and management of all parties involved in meeting execution

• Servicing Health Care Providers (HCPs) with logistical updates, event coordination, travel arrangements & post-event expense reimbursement

• Adhere to state guidelines & regulations in PhRMA code guidelines and Sunshine Act

• Adhere to specific client budgetary guidelines

• Aid in attendee recruitment efforts

• Ensure overall logistical coordination throughout lifecycle of meeting

• Assist with post meeting event reconciliation

• Ensure accuracy in work from initiation to completion

• Onsite support to client(s), speaker and patient(s), ensuring program is executed successfully

• Perform other job-related duties and tasks as assigned.

Qualifications & Software/Technology:

• Excellent communication (verbal and written) and interpersonal skills

• Must possess professional demeanor while working remotely and exhibit superior customer service

• Exceptional organizational skills and attention to detail

• Capacity to prioritize and multitask while working under tight deadlines in a fast-paced learning environment

• Capability to work independently and as part of a team

• Ability to acclimate to working within internal databases

• Experience in Microsoft Office Suite, required – Excel, Word, PowerPoint

• Experience in industry specific software such as; SurveyMonkey, Adobe E-Sign, CVENT, and Virtual Meeting Platforms is a plus

Education Requirements

• Associate’s degree or equivalent education and/or work experience

Travel & Shipping Requirements

• Minimum of 2x a month to various parts of the United States (including weekends)

• Majority of travel will require air/flight(s)

• Drafting, proofing & printing materials and event collateral for offsite meetings. The candidate must be willing and able to ship, set up and dismantle all materials for meeting.  

Please Note: In order to be eligible for this remote position, you must reside within the country where the position is posted.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe

The potential base pay range for this role, when annualized, is $40,700.00 - $101,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.