Office Coordinator - Part Time - job 1 of 2

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

📍Your Impact Starts Here

As our Part-Time Office Coordinator, you’ll be the heartbeat of our workspace, making sure it runs smoothly and feels like home for every Homie. This role (four days a week in the office) is perfect for an energetic, organized, and proactive problem-solver who loves keeping things running behind the scenes while championing a welcoming, inclusive culture.

Working closely with the People Operations team and the respective site leaders in your hub, you will champion Homebase’s values and culture by maintaining a well-functioning office, creating a top-tier employee experience, organizing meals, snacks, and supplies, and planning and hosting special events. This is an opportunity to be a true culture carrier in your office, making both new and seasoned Homies feel right at home!

• Oversee the day-to-day operations of the physical office, ensuring a safe, functional, and welcoming environment for employees and visitors.

• Manage and maintain office resources, equipment, and supplies, coordinating with vendors and IT to ensure the availability and functionality of technology and tools necessary for hybrid work, including video conferencing systems and remote collaboration platforms.

• Maintain health and safety protocols in the office, ensuring compliance with local regulations.

• Track and manage the office budget and all office initiatives, ensuring efficient use of resources; identify opportunities to reduce costs and improve office efficiency while providing necessary accommodations & support.

• Optimize office space to support collaboration and productivity, accommodating the needs of a hybrid workforce.

• Act as a champion of workplace culture by organizing and supporting team events, welcoming new hires, and supporting initiatives that foster team cohesion.

• Serve as a point of contact for new employees and coordinate onboarding activities, including space setup, supplies, and introductions.

• Manage all requests entered into our office ticketing system, including triage and liaising with property management & maintenance.

• Support your internal customers (Homebase Employees) positively and engagingly while simultaneously considering resource constraints.

🚀 The Foundation for Success - These are the experiences and strengths that will set you up for success in this role:

• 2+ years of administrative, service, or office coordination experience 

• Tech Savviness - Proficient with G-Suite, Slack, and other technologies

• Strong written, oral communication, and interpersonal skills – You can present ideas and suggestions clearly and effectively

• A creative and proactive mindset – You take initiative and solve problems before they arise.

• Adaptability - You’re comfortable in a fast-paced, ever-changing startup environment and thrive in change.

• Available to collaborate in the office weekly (Monday, Tuesday, Wednesday, and Thursday  required for a total of 30 hours)

🤝 The Homie Way - These principles guide everything we do—from how we work and make decisions to how we show up for each other.

• 💡 Be Customer Obsessed – Solve problems with empathy and creativity.

• ⚡ Move Fast, Learn Fast – Experiment, take action, and grow every day.

• 🎯 Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.

• 🏆 Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.

• 🏅 Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

What We Offer:

• 💰 Ownership & Financial Security: Stock options + 401(k) with 4% match

• 🏥 Comprehensive Healthcare: Medical, dental, and vision coverage + FSA options

• ⏰ Flexible Time: 20 days PTO (hourly) + company holidays

• 👶 Family Support: Up to 12 weeks of paid parental leave (after 6 months of service)

• 🛡️ Protection Plans: Life insurance + short/long-term disability coverage

• 🌟 Work Your Way: Work From Anywhere Month + meeting-free weeks yearly

• 🍽️ Workspace Perks: Meals provided, commuter benefits, team offsites, and Customer Days

What to Expect During the Interview Process:

• Meet the Hiring Manager, Ivana L.

• Participate in a Technical Interview

• Meet the Leadership team

• Professional Reference Checks

• Background Check + Offer Stage

• Welcome to the team, Homie💜🎉

💜 Belonging at Homebase - We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!

Homebase will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

👋 Hey, We’re Homebase

Unstoppable teams start here.

Homebase is the everything app for hourly teams—built to simplify the day-to-day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 100,000 small (but mighty) businesses rely on us to make work radically easier. Together, we’ve tracked over a billion hours for 2.5+ million workers—and we’re just getting started.

At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know—we’re committed to ensuring fair and equitable access for all.