Practice Assistant

Description

Hillis Clark Martin & Peterson P.S. (HCMP) is currently seeking a detail-oriented, proactive, and organized practice assistant to join our team and support our dynamic trademark practice. In this role, you will work closely with attorneys, clients, and vendors to provide administrative trademark support. This role would also support our client billing function and provide other office clerical assistance as needed. 

This is an excellent opportunity for someone with an interest in gaining experience working in a law firm and exposure in a hands-on and collaborative environment.  

Duties include, but are not limited to:

Trademark Support  

• Prepare and file U.S. and international trademark applications, responses, renewals, and other related documents under attorney supervision
• Maintain and update trademark docketing systems and deadlines  
• Conduct basic trademark searches and assist with watch services and monitoring reports  
• Correspond with clients, vendors, and PTO offices regarding trademark matters  
• Assist with preparation of status reports and client updates  

Billing & Other Clerical Assistance

• Generate and process client invoices using billing software  
• Track billable time, expenses, and matter budgets as needed  
• Liaise with accounting to resolve billing inquiries and adjustments  
• Assist with client conflict checks and engagement letters
• Assist with client matter closing  
• Maintain organized electronic filing systems and matter records 

Perform other administrative duties and special projects as assigned. 

Requirements

Desired qualifications:

• College degree preferred
• Prior law firm/professional services experience helpful
• Must have strong attention to detail, communication, organization, and prioritization skills 
• Ability to work independently, take initiative, and demonstrate a proactive approach to problem-solving
• Strong computer skills, including MS Office (Word, Excel and PowerPoint) and .pdf applications
• Willingness to learn and grow in the role

Compensation, Hybrid Work & Other Benefits

The estimated salary range for this role is $50,000-$65,000, depending on experience and qualifications, with bonus-earning potential and is based on the desired experience range at the time of this posting. We offer several market-leading benefits and perks, including hybrid work, fully subsidized medical and dental premiums, a generous 401(k) profit sharing program, commuter expense assistance, a sabbatical program, and paid parental leave, among others. Please visit our Professional Staff careers page for more information.

This position is eligible for hybrid work. We strongly encourage a minimum of one day per week worked in our office, preferably Tuesdays. Business needs may necessitate different or additional in-office days beyond our policy. Our hybrid work policies are subject to change depending on firm and practice needs.

Commitment to Diversity  

At HCMP, we firmly believe that our commitment to teamwork on behalf of our clients is intricately connected with our dedication to promoting diversity, equity, inclusion, and accessibility. We recognize the immense value in fostering a team that includes not only individuals from different races, ethnicities, genders, ages, religions, sexual orientations, cultures, and abilities, but also those with many diverse backgrounds and experiences. As part of our commitment to diversity, we earned initial Mansfield Rule Certification in 2023 and continue to make meaningful progress in diversifying law firm leadership through ongoing Mansfield participation. Visit our Diversity website to learn more about our diversity efforts and achievements.  

Application Process  

Please click the Apply button above or below. Please upload a resume and a cover letter with your application.  

Our firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, sexual orientation, gender identity, age, disability, military service obligations, veteran status, or any other category protected by applicable federal, state, or local law.  

Reasonable Accommodation Requests  

Applicants with disabilities may contact HCMP Human Resources by telephone, fax, e-mail, mail or other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources at 206-623-1745 (main), 206-623-7789 (fax), or [email protected].