Recruiter and HR Business Partner

Heritage Werks is the premier archival agency trusted by the world’s most iconic brands to preserve, activate, and celebrate their history. We’re growing fast and looking for a proactive, detail-oriented Recruiter & HR Operations specialist to help us find exceptional talent and deliver a seamless onboarding experience. 

About the Role 

In this hybrid role, you will lead full-cycle recruiting and support core HR operations while helping to shape our employer brand and long-term talent strategy. From sourcing candidates and issuing offers to onboarding new hires and building sustainable talent pipelines, you’ll be a critical part of our HR team and growth journey. 

What You’ll Do 

• Draft and refine job descriptions in partnership with hiring managers to reflect current and future business needs 

• Source, screen, and schedule candidates while maintaining clear, professional, and timely communication 

• Issue verbal and written offers and manage DocuSign workflows for offer letters, NDAs, and employment status changes 

• Coordinate background checks and onboarding logistics using Paylocity and Sterling 

• Send welcome communications and host onboarding sessions covering benefits, PTO, policies, and our intranet 

• Maintain accurate PTO records and ensure time-off reporting is current in Employee Navigator 

• Distribute and monitor onboarding and 60-day check-in surveys to gather feedback and ensure a smooth transition 

• Provide real-time updates to hiring managers and document candidate outcomes in internal systems 

Employer Branding & Pipeline Development 

• Create and share employee testimonials, “day in the life” videos, and content that highlights our team and culture across digital platforms 

• Represent Heritage Werks at industry events to build brand awareness and connect with potential candidates 

• Develop talent pipelines by building relationships with universities and formalizing internship programs 

• Cultivate ongoing relationships with passive talent and “HW Alumni” to support long-term recruiting needs 

• Maintain evergreen requisitions and proactively engage future candidates through informational interviews 

Operational Support & Talent Programs 

• Build structured interview processes by creating role-specific scorecards for consistent evaluation 

• Assist in designing and managing programs such as employee referrals and employer brand ambassadors 

• Support broader HR operations, policies, and compliance documentation as part of a people-first employee experience 

Competencies for Success 

• Attention to Detail 

• Accountability  

• Adaptability 

• Planning & Organizing  

• Initiative 

• Client Orientation 

• Company Orientation 

• Listening 

• 5+ years of experience in recruiting and HR operations, including full-cycle hiring, onboarding, and compliance 

• Strong communication, coordination, and documentation skills across multiple stakeholders and systems 

• Hands-on experience with tools like Workable, Paylocity, DocuSign, Sterling, and Employee Navigator 

• Proven ability to manage employer branding initiatives and build sustainable talent pipelines 

• Experience crafting structured interview processes and supporting HR program development 

• A solutions-oriented mindset with a passion for people-first practices and continuous improvement 

• Comfort operating in a remote, fast-paced, and collaborative environment with evolving needs 

• Creative, mission-driven work with world-class clients 

• Remote-first culture with strong cross-functional support 

• Competitive compensation, benefits, PTO, and 401(k) 

• A company that honors the past while building the future