Executive Staff Assistant

Compensation Range:

Position Summary:

Hiring Salary Range: $22.50 to $24.75 per hour depending on qualifications.

Provides administrative and technical support to the Foundation staff.

Job Duties

• Performs work of a complex and often confidential nature and relieves supervisor of a wide range of administrative details. Takes initiative and uses judgement to make decisions in the absence of specific directions from supervisor.
• Formats and types of correspondence, reports and other complex material from rough drafts, making changes as needed. Establishes, maintains and updates distribution lists.
• May transcribe dictation using shorthand or transcribing equipment. Completes special projects and technical assignments.
• Establishes and maintains organized files, both hard copy and computer files. Creates and maintains databases. Makes copies of correspondence and other documents and materials as necessary.
• Answers and screens telephone calls; provides information to callers which require a detailed knowledge of supervisor’s area of responsibility and College policies, procedures and operations.
• Develops, schedules and plans the processing of office work. Maintains essential data supporting Foundation events, fundraising and other functions. 
• Maintains supervisor’s calendar, arranging meetings and appointments. Make travel arrangements as required.
• Open, distribute and prioritize mail. Answers routine inquiries, determines which items can be handled by supervisors, subordinates and forwards appropriate items to supervisor.
• Prepares and processes materials for and attends various meetings.
• May assist or provide instruction to lower-level clerical staff or student/temporary workers.
• Plans, executes, attends, takes minutes and prepares minutes for all Board of Directors Committee and Board Meetings.   

• Prepares and submits expense reports for Fundraisers and Executive Director. 

• Performs basic accounting tasks for the Foundation, primarily with accounts payable.

• Performs other similar and related duties as assigned.

Minimum Qualifications:

The position requires at least an associate degree or two-year college equivalent (at least 60 undergraduate semester hours) and at least five years of prior-related work experience.

Close Date: September 1, 2025.  Applications must be submitted by 11:59 pm August 31, 2025.

Hillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner. 

All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status. 

Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim.  Note:  Please upload your DD214 as an attachment as part of your application at the time of submission.  

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.  

Hillsborough Community College participates in the US E-Verify program.

Apply Today to join our team