Administrative Assistant
Skills
- Expert G-Suite or MS Office proficiency (Excel, PowerPoint, Outlook)
- Advanced calendar and travel management
- Expense reporting and basic budget tracking
- Event and meeting logistics coordination
- High discretion handling confidential information
- Strong written and verbal communication
- Proactive problem solving and initiative
- Flexible and available across time zones when executives travel
Responsibilities
- Serve as primary liaison and gatekeeper for senior executives, handling confidential communications and routing action items appropriately
- Manage multiple executive calendars, resolve scheduling conflicts, and protect priority time blocks
- Coordinate domestic and international travel arrangements and itineraries
- Plan and support internal/external meetings, take notes, prepare content, and manage logistics for events, off-sites, and all-hands
- Initiate, process, and reconcile expense reports and assist with budget tracking
- Anticipate business needs, manage special projects, and maintain knowledge of company policies and organizational structure
- Train and coach new administrative staff as needed
Education
- Associate degree or equivalent combination of education and experience
Benefits
- 100% company-funded Medical, Dental, Vision, Life & Disability for employees
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Tax-deferred & Roth 401(k)
- Paid vacation (increases with tenure) and 12 paid holidays
- Pre-IPO incentive stock options
Average salary estimate
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