Legal Assistant

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. 

Foley & Lardner LLP's Madison office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients, with a focus on the Estates and Trust practice. The Assistant will perform legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills.  Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.

Responsibilities

• Assist attorneys by providing administrative assistance with a high level of confidentiality through the performance of duties including: client communication, document preparation, scheduling, meeting planning and coordination etc. 
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters and perform routine filing and retrieve files when requested
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence
• Interact professionally and promptly with clients, internal and external parties and respond to questions as necessary
• Perform complex clerical duties relating to specific functions and requirements as set forth within practice groups using the firm standard Microsoft Office Suite programs and other applicable software
• Provide document production services, including styling and formatting of documents, proofing, imaging including the use of firm provided resources to maximize efficiency
• Enter new client matter information and submit conflict check(s) through OPEN, prepare engagement letters
• Manage incoming and outgoing mail and email
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Assist with recording attorney time entry information
• Prepare expense reports and disbursements forms
• Collaborate with and assist others team members from time to time as the need arises
• Other duties as assigned

Qualifications

• High School Diploma or GED required #LI-Hybrid 
• Two (2) years of legal assistant experience strongly preferred, and experience with estates and trust desired 

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

Madison: $50,100 to $114,100