HR Coordinator (Leaves Focus)

This HR Coordinator (Leaves Coordinator) position is an administrative role that will support a variety of HR functions, however the primary focus will be on Leave of Absence administration, fleet management, administrative duties with our compensation & compliance teams, and other generalist data entry activities. This position requires an individual with excellent communication skills, strong attention to detail, and the ability to work independently. This role involves regular interaction with business leaders, supervisors, and employees to ensure the smooth operation of HR processes and the enhancement of the employee experience. This individual will effectively exhibit JD Finish Line’s core values of Customer, People, Winning, Community, and Financial Responsibility in everything they do by performing the following main duties:

Key Responsibilities:

• Supports onboarding & compliance activities that may include background checks, minor compliance, and other administrative duties.

• Supports by responding to calls/emails related to Leaves of Absence (LOA), Workers Compensation (WC), and time off plans within the Leaves inbox.

• Supports HR Business Partners by answering questions and seeking recommendations on employees LOA/WC cases.

• Runs/Audits various payroll reports in Workday related to LOA and makes adjustments in Workday - e.g Unsupported Retro (Final PTO), Intermittent LOA, PSL Reinstatement, Time off Adjustments, etc

• Monitors Concentra Inbox by reviewing documentation regarding employee injuries and evaluating whether or not the business is able to accommodate any restrictions

• Documents recordable injuries from Corporate, Customer Care, and the Distribution Center on the Occupational Safety and Health Administration (OSHA) forms.

• Assists the team by working with a third-party administrator to provide Workers Compensation posters for stores, and distributes to the stores.

• Supports administration of the Corporate Fleet Program, including overseeing new car acquisition, registration and licensing, and old card disposition.

• Conduct regular data audits to ensure the consistency and accuracy of information in the HCM System.

• Coordinate with the benefits team on ticket ordering for employee perks (e.g., zoo, carwash, and movie tickets).

• Assist with audit processes related to Open Enrollment, ensuring compliance and accurate record-keeping. 

• Additional duties as assigned.

Required Education and/or Experience

Associate’s degree (A.S.) from a two-year college or university or equivalent experience and 1 – 2 years related experience and/or training; or equivalent combination of education and experience. Internal JD Finish Line experience is a plus. 

Required Computer and/or Technical Skills

Should have basic to intermediate knowledge and abilities with Google Suite of Apps Microsoft Word and Excel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit for more than 6 hours per shift

• Use hands to finger, handle and feel

• Reach with hands and arms

• Talk and/or hear

• Walk or move from one location to another

• Periodically may need to climb, balance, stoop, kneel, or crouch

• Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally

• Punctuality and regular attendance consistent with the company’s policies are required for the position.

• Average work week is 35-40 hours, which can vary depending on business needs.

• The work environment for this position is a moderately noisy office setting.

The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis per company policy.

This job description is not intended to cover all aspects, duties, and/or responsibilities required of employees.  Employees may be asked to perform additional duties outside of normal job scope on a temporary or permanent basis per company policy. ​The company reserves the right to modify this job description with or without notice. 

EEO Statement:

The Finish Line, Inc. is an Equal Employment Opportunity employer and is committed to complying with all federal, state, and local EEO laws.  The Finish Line, Inc. prohibits discrimination against employees and applicants for employment based on race or color, religion or creed, national origin, alienage or citizenship status, marital status, sex, pregnancy status, age, military status, disability, or any other characteristic or class protected by law.  The Finish Line, Inc. provides reasonable accommodations in accordance with applicable laws, including for disabilities, pregnancy, and religious practices.

Need accessibility assistance to apply?
Applicants who require accessibility assistance to submit an employment application can either call Finish Line at  (317) 613-6890 or email us at talentacquisition@finishline.com.  A member of our Talent Acquisition team will respond as soon as reasonably possible. (This email address and phone number is only for individuals seeking accommodation when applying for a job.)