Co-working Space Manager

About Us

FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown quickly to 30+ staff, producing 40+ influential academic papers, and established the leading AI Safety events for research, and international cooperation. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times, Nature News, and MIT Technology Review.

We drive practical change through red-teaming with frontier model developers and government institutes. Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio, and through providing targeted grants to technical researchers. Lastly, we also operate FAR.Labs, our AI safety-focused co-working space in Berkeley, where over 40 researchers, practitioners, and safety advocates collaborate in a purpose-built environment designed for breakthrough research. FAR.Labs is not just a workspace; it’s an intentional space built for community, collaboration, and celebration.

About the role

We’re seeking a highly organized, resourceful, and people-oriented Co-working Space Manager to lead the daily operations of FAR.Labs, our AI safety hub in Downtown Berkeley. This role is all about creating a smooth, welcoming, and productive experience for our members and visitors – whether that means coordinating visitor programs, fitting out an office or meeting room, troubleshooting facilities issues, you will do whatever is needed to support a growing community doing impactful work.

You'll be the operational backbone of FAR.Labs, ensuring researchers can focus on their work while you handle everything from vendor relationships to visitor hospitality. Working closely with the Community Manager and Operations team, you'll help make FAR.Labs a great place to do great work.

Key Responsibilities

Member Experience & Hospitality

• Welcome visitors and members, lead office tours, and run onboarding for new members.

• Support recurring and one-off programs & events at FAR.Labs to foster connection and community.

• Respond to member needs and questions with warmth, professionalism, and follow-through.

• Build a supportive culture where both members and visitors feel valued and welcome.

Events & Program Support

• Support logistics for events and workshops (up to 75 people) in collaboration with the Community Manager and Operations team.

• Coordinate room setup, catering, and AV for events.

Space Operations & Facilities

• Oversee day-to-day operations including catering orders, inventory management, supplies, and managing building access.

• Manage vendor relationships for cleaning, maintenance, and other services.

• Ensure the coworking space is clean, functional, and well-maintained.

• Handle office layout updates and reconfigurations as membership needs change.

Systems & Administration

• Maintain and improve systems for meeting room bookings, visitor check-in, IT access, and shared resource management.

• Develop and uphold office policies and procedures (office handbook, after-hours access, etc.) which promote operational clarity and scalability.

• Track space usage and member satisfaction to identify improvement opportunities.

About You

You thrive on keeping operations running seamlessly and take pride in creating environments where people can do their best work. You're naturally hospitable, detail-oriented, and energized by helping a growing community adapt to changing needs. You understand that great research happens in spaces that are both functional and welcoming, and you're excited to be part of the operational foundation that enables world-changing AI safety work.

Requirements

• 2+ years of experience or equivalent in office management, facilities, hospitality, or shared workspace environments.

• Strong organizational skills with the ability to juggle multiple priorities.

• Excellent communication and interpersonal skills.

• Proactive problem-solving mindset.

• In-person availability in Berkeley 5 days a week.

Nice to have:

• Direct experience in coworking spaces or research environments.

• Experience in vendor management and procurement.

• Knowledge of building systems, maintenance, and troubleshooting.

• Familiarity with tools like Airtable, Slack, or Zapier.

• Previous experience in a fast-paced, mission-driven organization.

• Understanding of and/or existing network in AI safety.

Logistics

You will be a full-time employee of FAR.AI, a 501(c)(3) research non-profit.

• Location: Berkeley, CA. This is an in-person role requiring daily on-site presence.

• Hours: Full-time (40 hours/week).

• Compensation: $90,000-125,000/year depending on experience. In addition to a comprehensive benefits package, we also pay for work-related travel and equipment expenses, as well as offer catered lunch and dinner at our offices in Berkeley.

• Hiring process: A paid task test, a phone screen, in-depth interviews with the team, and a full-day work trial, followed by reference checks.

If you have any questions about the role, please reach out at [email protected]. If you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!

Note: We will review all applications once the deadline has closed, so please take your time to submit your strongest application. Whether you are the first or last applicant won't affect the outcome as all applications will be reviewed equally after the deadline closes.