Candidate Experience Coordinator (Contractor)

Candidate Experience Coordinator (Contractor)

Location: New York, NY (hybrid — in-office presence required during candidate visits or for operational needs)

Type: 10-month Contractor (with potential to renew)

About the role…

At Duolingo, we invest a lot in our hiring process because we believe in hiring amazing people to help us build the best education in the world—and make it universally available. We also believe in making people feel at home—even before they get the job.

That’s why we’re hiring a Candidate Experience Coordinator to join our People team in New York! You’ll be at the front lines of our in-person hiring experience—making every candidate feel seen, supported, and excited to be here.

We know that interviews can be stressful. That’s where you come in: setting the tone with a warm welcome, making sure the A/V works without a hitch, and ensuring our candidates (and interviewers!) can stay focused on what matters most.

We’re building a high-touch, high-care interview culture—and we’re excited for you to help shape it..

This is a 10-month contract position with the option to renew based on business needs. While this is a hybrid position, in-office presence is required on days when candidates are visiting or when operational needs arise—like prepping a room or picking up swag -sometimes on short notice.

You will...

• Own all in-person interview logistics, from scheduling and coordination to room setup and snack stocking to tech checks
• Host interviews and candidate visits in our NYC office, by greeting candidates, giving tours, and helping them feel at ease throughout their visit
• Partner with Recruiters, Talent Acquisition Coordinators, Hiring Managers, and the Talent Attraction team to support in-person hiring events and recruiting initiatives
• Maintain consistent, proactive communication with team members and candidates throughout the scheduling and interview process
• Provide coverage and flexibility for Talent Acquisition Coordination and Operations teammates during PTO, leave(s), or spikes in demand as determined by the Talent Acquisition Operations team.

You have...

• 1+ years of experience in recruiting coordination, hospitality, events, or office operations
• Experience with tools like Google Suite, Zoom, Slack, Greenhouse, and Guide (or similar ATS/scheduling tools)
• A proactive, collaborative spirit and “no-task-too-small” mentality
• An eye for detail, excellent organizational skills, and the ability to prioritize in real time when handling last-minute changes or busy timelines
• Exceptional interpersonal skills and a talent for creating thoughtful, inclusive, and memorable experiences
• Ability to lift up to 20 lbs
• Flexibility to work outside standard hours occasionally to support interviews or events
• Ability to work independently and cross-functionally with partners across all levels of the company