Administration Assistant

Overview

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Administrative Assistant to support its Facilities sector. The candidate will be required to have a bachelor’s degree from an accredited college and some recent experience performing administrative and office support activities.

Responsibilities

• Assist with the daily operations of LA County’s Local and Targeted Worker Hiring Program (LTWHP) and Community Workforce Agreement (CWA) Program implementation and compliance, which include but not limited to:
  • Populate Summary Sheets of Projects (PMD I-PMD III) - documenting all contractors/subcontractors, CPR dates, and eDocuments.
  • Prepare and revise Notice to Proceed (NTP's) for new CWA or LTWHP projects.
  • Upload staff projects and progress information into SharePoint 
  • Compose cost proposal emails for upper management.
  • File and organize multiple boxes and storage drawers containing important documents for management and staff.
  • Input and remove email subscriptions into Gov Delivery
  • Schedule meetings for staff/management and take notes when requested.
  • Run reports to track project expenditures (RINV reports) for LTWHP and CWA program management. 
• Contract Administrative supports which include but not limited to:
  • Entering contracts and amendments into the Contract Database
  • Assisting with emails/notifications supporting the contract lifecycle and maintenance activities and reports, including but not limited to: risk assessments, amendments, change orders Notices to Proceed, and various reports.
• Assist with the daily operations of LA County's Job Order Contract (JOC) Program which include but not limited to:
  • Using multiple JOC Consultant's software for data entry, creating work orders and reports
  • Distributing JOC work orders
  • Creating monthly JOC reports
  • Preparing and filing Notice of Completion documents to close out projects

Qualifications

• Bachelor's Degree in accredited university
• Minimum 3 months of administrative work experience in the construction industry or for an awarding public agency
• Effective written and oral communication skills are required to work with all levels of staff, managers, and contractors
• Strong organizational skills
• Must be proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Good interpersonal skills
• Must be able to work with little supervision
• Capable of multi-tasking; and follow through on all tasks to completion

Additional Information: The regular work schedule is four in-office days per week, typically Monday through Thursday, with 10-hour shifts each day.

Salary Range: $36 to $40 per hour.

Location: Los Angeles, CA 

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with effective coverage the first month after hire.  Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our  employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodation, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!

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