Proposal Specialist

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Are you a storyteller? Are you an organized, flexible, ambitious, outside-the-box thinker? Do you want to learn and grow your career as part of a fast-growing team? Then we want to hear from you!

Coffman Engineers is looking for the right individual to support the proposal writing and marketing needs of our San Diego office. This is an exciting opportunity for someone with a passion for proposal writing, marketing and relationship building to join our team. The right candidate will work with our General Manager and Regional Marketing Manager to support proposal and marketing efforts while supporting the office’s business development strategy. 

The primary work in this role includes supporting the development of prime and subconsultant proposal materials, other marketing materials, and various communications pieces. Tasks may also include project lead tracking, CRM and marketing database maintenance, presentation development, internal team coordination, event support, and more. This is an exciting opportunity for an ambitious marketing professional to learn from seasoned AEC marketers and grow your career alongside a thriving office. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the writing and production of qualifications-based proposals describing technically complex concepts in a way that non-technical readers can understand. Each proposal is custom written, working from various InDesign templates. The response could be a single page or 50 pages. It could be a response in SF330 format or an architect’s request for qualifications. Every situation is unique.
• You will be a detail focused, schedule driven, multiple hat-wearing, punctuation enforcing marketing professional. You will have an eye for graphic design, a brain for strategic thinking, a passion for collaboration, and a hunger for learning new concepts. Your responsibilities will grow as you grow at Coffman.
• Work hand in hand with the local and companywide marketing team, engineers, various departments, and subconsultants to find and track potential project leads, assess prospective clients’ needs, and evaluate the competitive environment.
• Maintain up to date data in various locations including Coffman’s CRM, marketing database, and more.
• Join and engage with appropriate architecture/engineering/construction (A/E/C) industry organizations, including Society for Marketing Professional Services (SMPS).

We will give you the training, resources, and mentorship you need to succeed in your role, but a basic understanding of A/E/C marketing and proposal processes will accelerate your learning curve and allow you to tackle the necessary tasks more quickly.

KNOWLEDGE, SKILLS & ABILITIES

• 3 to 7 years of professional A/E/C marketing experience preferred.
• B.S. degree in related field preferred.
• Proficiency in Adobe InDesign and Acrobat, working knowledge of Adobe Creative Suite.
• Basic understanding of A/E/C industry terminology and procedures and basic marketing principles.
• Basic understanding of Request for Proposals (RFP) and Request for Qualification (RFQ) is a strong preference. 
• Knowledge of how to interpret scopes of work, project requirements, and evaluation criteria is a strong preference.
• Must be a self-starter who is able to see the big picture and connect the vision of the company with his/her job, be persistent, and follow through in a consistent manner.
• Passionate about the client or pursuit and takes ownership of his/her work.
• Able to multi-task and prioritize in a fast-paced environment (or demonstrate ability to develop such abilities).
• Possess strong critical thinking, organizational, and analytical abilities (or demonstrate ability to develop such abilities).
• Maintain positive working relationships with internal and external customers.
• Excellent verbal, written, presentation, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel and desktop publishing software preferred. Working knowledge of marketing databases and proposal resources files.
• Able to work independently, as a team member, and as a team leader.
• Strong organizational ability, detail oriented, high degree of accuracy.
• Must work well under pressure.
• Positive contributor to overall office and department goals, culture, and morale.

This position not eligible for sponsorship.

Expected Salary Range $75,000.00 to $90,000.00 based on experience. 

WHEN APPLYING, PLEASE PROVIDE:

• A single-page cover letter that briefly details your experience and describes what drives you personally.
• A resume that includes your professional experience, education, achievements, and organizational involvement.
• Any marketing or writing work samples you have. Proposals, press releases, technical papers, brochures – show us what you’ve done! We understand that these materials are often confidential, but you are encouraged to be creative with what you show us for work samples. 

Why You Want To Work Here

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary/benefits package, a desirable location, and a professional office environment with the opportunity to work with a collaborative team.  Our offices provide several engineering discipline services, which work together collaboratively to provide complete engineering design packages.

Coffman offers a flexible schedule and this position may be eligible for PTO, a fun office environment with a high-performing team and a fully stocked kitchen! We welcome the dedicated and the driven. Join us.

Don’t take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 46 years in business 
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• Zweig Group Hot Firm List, Zweig Group, 2021
• Top 500 Design Firms, Engineering News-Record, 2022
• Top Workplace (Small), The San Diego Union-Tribune, 2020, 2021, 2022, 2023, 2024
• Best Places to Work (Large), San Diego Business Journal, 2021, 2022, 2023, 2024
• “The List” for Engineering Firms, San Diego Business Journal, 2021, 2022, 2023, 2024

Applying

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This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.

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