Office Manager- College of Engineering - Materials Science and Engineering

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

As one of the oldest forms of applied science and engineering, Carnegie Mellon University’s Department of Metallurgical Engineering was founded in 1906 and named after its emphasis on the study of metals. Since then, our field has broadened to include all classes of materials from ceramics and polymers to semiconductors and biological materials. Whereas early eras of civilization were widely identified by human’s ability to work with new material (Stone Age, Bronze Age), today our abilities and projects span a variety of materials and combine everything from physics and chemistry to civil and electrical engineering.

Carnegie Mellon University’s department of Materials Science and Engineering is searching for an Office Manager. This is an excellent opportunity for someone who thrives in an exciting and challenging work environment. You will contribute to the department by providing crucial support by providing assistance and general information on departmental policies and procedures.

Responsibilities:

• Answers and screens phone calls and visitors to the office; directs students, parents, staff,
  faculty and the public to the proper office or person; takes detailed messages when faculty or
  staff members are not available
• Performs general office support services in addition to enabling card reader access and
  maintaining electronic distribution and phone/contact lists; creates mailbox and door tags and
  submits FMS work orders as needed.
• Supports faculty and their full research groups.  Example of tasks include ordering laboratory
  supplies, coordinating travel, processing reimbursements; in some cases, will maintain the faculty member's calendar and the processing of coursework and exams.
• Coordinator of the weekly graduate seminar speaker series for all speaker visits which includes, securing lodging, travel and transportation arrangements; creates speakers schedules and processes reimbursements related to the seminar meals and speaker's expenses.
• Is the scheduling contact for four conference rooms
• Distributes incoming mail and serves as the Receiver for our high-volume package deliveries
• Orders gas cylinders and maintains related log
• Monitors inventory of office supplies and makes vital purchases to keep stock up to required levels and for maintaining the fax, copier, and coffee machines.
• Completes the daily errand run when necessary; conducts light housekeeping of conference and mail/copier rooms and main office area doing multiple status checks per week.
• Serves as back-up clerical support as needed when support staff are out of the office and/or on PTO
• Performs related duties as assigned

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Requirements:

• Successful Background Check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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