Executive Assistant / College Aide

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The NYC Department of Probation Office of Equal Employment Opportunity (EEO) is charged with implementing the City’s Equal Employment Opportunity policies and standards across our citywide locations and works to prevent discrimination through training, outreach, education, and community building efforts. The Office of the EEO is dedicated to ensuring an anti-discrimination, anti-harassment and anti-retaliation workplace for all employees in accordance with NYC EEO Policy, as well as federal, state and local laws. Creating a diverse and inclusive community is essential to serving New Yorkers across our city.

The Equal Employment Opportunity Executive Assistant/College Aide will play a role in DOP’s efforts to ensure compliance with the City’s EEO Policy. Under the supervision of the EEO Director, the College Aide will assist in the day-to-day operations of the EEO Office. Duties will include but are not limited to the following:

- Assist the EEO Director in supporting the delivery and tracking of agency training and maintaining compliance with the City of New York’s training requirements.
- Perform administrative tasks such as scheduling meetings, preparing materials, updating databases, and supporting the office’s flow of communication.
- Conduct research or data entry as needed to support compliance and equity-related projects
- Develop and deliver EEO-related training programs for all DOP staff including working on Language Access training and other trainings, if applicable.
- Maintain Regular Communication: Follow-up with staff members to ensure compliance with the City’s EEO mandated training.
- Collaborate with other city agencies and internally schedule training for all DOP staff as needed.
- Liaise with Human Resources, the General Counsel and any other Personnel within the agency to get the appropriate information to complete monthly, quarterly, and annual reports sent by the Department of Citywide Administrative Service
- Manage special projects and perform other related duties, as required.
- Organize programming and events for the Office of Equal Employment Opportunity across the agency to build community.

*Maximum salary is not guaranteed.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.