Administration Support, Grant Services Specialist II (NCS) - Department of Housing and Community Development

THIS IS A NON-CIVIL SERVICE POSITION
 

Salary Range:    

$43,901.00 - $56,770.00 ANNUALLY
 

Starting Pay:    

$43,901.00 ANNUALLY

Get to Know Us  
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary     

The admin support position provides administrative and clerical support to ensure efficient office operations. This role involves managing correspondence, processing financial transactions, interacting with the public, maintaining office records, and handling outgoing communications. The position requires proficiency in office software, attention to detail, and strong organizational skills to support departmental functions.

Essential Functions     

• Oversees financial processing activities by ensuring accuracy of transactions, monitoring expenditures, and preparing expense summaries for leadership.
• manages supply and inventory systems, anticipating program needs and streamlining ordering processes
• designs, updates, and manage databases and reporting tools to provide leadership with reliable information for decision-making
• serves as the primary point of contact for inquiries, ensuring consistent communication with clients, community groups, and organizational partners
• coordinates office communications and logistics, including mail distribution, scheduling, and information flow
• evaluates and improves administrative processes, recommending changes to increase efficiency
• prepares detailed reports, correspondence, and summaries that support program operations and inform leadership decisions
• provides guidance and direction to staff on administrative procedures and office systems

Minimum Qualifications

Education: Have a bachelors degree from an accredited college or university.

AND

Experience: Have one year of experience in coordinating, monitoring and processing cases involving the provision of health, social, vocational or rehabilitation services to clients.

OR
 

Equivalency Notes: Have an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Knowledge of Microsoft office suite and other automated office software for data entry and database management.
• Ability to manage inventory tracking and financial documentation accurately.
• Ability to exercise sound judgment on a variety of complex matters guided by general business, professional or standard administrative instructions, processes and procedures.
• Strong verbal and written communication skills to interact with the public and answer inquiries.
• Ability to manage multiple tasks and maintain supply inventories.
• Ability to input, retrieve, and update financial and administrative data with attention to detail.
• Ability to prepare, organize, and send out office mail efficiently.

Additional Information

Background Check    
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation   
All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

Financial Disclosure
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER