Senior Payroll Administrator

Why We're Here:
At Brave Health, we are driven by a deep commitment to transform lives by expanding access to compassionate, high-quality mental health care. By harnessing the power of technology, we break down barriers and bring mental health treatment directly to those who need it most—wherever they are. As a community health-centered organization, we are dedicated to ensuring that no one is left behind. Nearly 1 in 4 people in the U.S. receive healthcare through Medicaid, yet two-thirds of providers don’t accept it. Brave Health is stepping up to close this gap by making mental health care accessible, affordable, and life-changing for all.

Job Overview

The Senior Payroll Administrator is a key member of the HR Operations team responsible for managing all aspects of Brave Health's full-cycle payroll processes. This role requires expertise in handling multi-state payroll, including tax payments, filings, time and attendance management, and compliance with payroll regulations. With six regular payroll cycles monthly, frequent off-cycle payrolls, and expanding multi-state responsibilities, the Senior Payroll Administrator ensures timely, accurate, and compliant payroll processes in a fast-paced start-up environment.

Responsibilities

• Execute timely and accurate payroll processing for salaries, benefits, garnishments, taxes, and deductions across multiple states.

• Oversee data integration with the HRIS to payroll modules, ensuring updates for new hires, terminations, pay changes, and other key data are accurate.

• Manage multi-state tax filings and payroll compliance, staying current with federal, state, and local payroll regulations.

• Process off-cycle payrolls as needed and audit payroll data for accuracy and compliance.

• Partner with Benefits to maintain accurate benefit deductions, reimbursements, and leave payments.

• Manage 401k uploads and audits for each payroll cycle ensuring accuracy and timeliness.

• Resolve payroll-related inquiries, collaborating with employees and department leaders to address concerns effectively.

• Administer and audit time and attendance systems, ensuring accuracy in time cards, absence records, and time approvals.

• Generate and maintain standard payroll reports and ad-hoc reports for month-end close, state and federal reporting, and audits.

• Perform routine audits of payroll deductions, pay rates, and tax data points, ensuring accuracy and compliance.

• Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance, contributing to knowledge base and HR Operations insights.

• Other payroll, HR Operations, and accounting related duties as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.

• 5+ years of full-cycle, multi-state payroll processing experience.

• Proficiency with cloud-based payroll systems integrated with HCM or HRIS, such as ADP, BambooHR, etc.

• Comprehensive knowledge of payroll functions, including preparation, balancing, submissions, reporting, and payroll tax filings.

• Analytical & Detail-Oriented: Strong organizational skills with a focus on accuracy, confidentiality, and attention to detail.

• Communication & Problem-Solving: Skilled in resolving employee payroll questions effectively, with empathy and clear communication.

• Adaptability & Initiative: Demonstrated ability to thrive in a fast-paced environment, embracing change and supporting new payroll initiatives.

• Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word) and Adobe.

Preferred Skills:

• Certified Payroll Professional (CPP) designation preferred.

What We Offer

Brave Health provides its employees a comprehensive benefits package that includes:

• W2, Full-time salaried position

• Monday - Friday schedule; No on-call or weekend shifts

• Health, Dental, Vision Insurance benefits

• Vacation, Holiday and Sick time

• Close collaboration and community with peers and supervisors

Brave Health is very proud of our diverse team who cares for a diverse population of patients. We are an equal opportunity employer and encourage all applicants from every background and life experience to apply.