Project Coordinator - BIDMC (40 Hours)

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Coordinates and documents multiple projects for a department or division.

This is a full-time, hybrid position (40 hours per week) with a schedule between 8:00 AM and 5:00 PM.

Job Description:

Essential Responsibilities:

• Maintains and modifies project plan documentation and staffing requirements for multiple projects.
• Schedules and coordinates project team meetings.
• Prepares agendas, materials, presentations, and necessary equipment. Records and distributes minutes or notes and follow-up actions.
• Follows up with team members to ensure actions are completed according to timeline.
• Compiles data and prepares regular and ad hoc reports and presentations. Distributes project reports and documents as directed.
• Monitors and tracks project documents and finances.
• Maintains project document files and records in accordance with established procedures.
• Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that the project is on track with determined timelines.
• Acts as a liaison and resource for multidisciplinary team members. Communicates to client groups and stakeholders and responds to requests for data and information.
• Collaborates with the project manager and team to identify and schedule project deliverables, milestones, and outcomes.

Required Qualifications:

• High School diploma or GED required. Bachelor's degree preferred in Business or Healthcare Administration
• 1-3 years of related work experience required.
• Experience with computer systems required, including web-based applications and some Microsoft Office applications, which may include Outlook, Word, Excel, PowerPoint, or Access.

Preferred Qualifications:

• 2 or more years of project management experience or administrative experience in a related field.
• Basic knowledge of program/project management tools, techniques, and methodology

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled