Senior Executive Assistant

Job Posting Title:

Senior Executive Assistant

Department:

County Manager

Location:

415 SILVER AVE SW

Pay:

$61,339.00 - $96,866.00

Close Date:

09/17/2025

The Senior Executive Assistant provides comprehensive support and performs professional executive administrative duties in support of executive management’s mission and objectives. Assists management in coordinating functions to ensure the effective and timely delivery of services. Acts as a liaison between County executive management and various departments, external stakeholders, and the public.

This classification is reserved for executive roles that directly support the County Manager and the Chief Operating Officer in executing county-wide strategic objectives. Its use is strictly limited to the County Manager and the Chief Operating Officer.

DUTIES AND RESPONSIBILITIES

• Provide sophisticated, complex scheduling and calendar management for the County Manager and Chief Operating Officer, as well as manage the content and flow of information to senior executives. Coordinate a detailed calendar of events for leadership, including all meetings and activities that require attention and follow-up.
• Complete a broad variety of administrative tasks that facilitate county management's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; and making travel arrangements.
• Prepare, draft, edit, and format documents such as agenda items, resolutions, ordinances, requests for proposals, joint power agreements, memoranda of agreements, and professional service contracts. Initiate correspondence from notes and general instructions. Prepare reports, packets, graphs, and spreadsheets.
• Organize and arrange for staff members to represent the organization at meetings and conferences, using independent initiative.
• Prioritize inquiries and requests while resolving conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Establish priorities and communicate assignments for tracking in adherence to deadlines as directed by County management.
• Research, analyze, and compile a variety of information for review and action by County management and as required for meetings and briefings. Attend meetings and take minutes as assigned by County management.
• Handle confidential issues such as grievances and other personnel matters.
• Establish and maintain official and confidential documents and records in appropriate files.
• Schedule training and travel; procure supplies and services; and review and prioritize mail.
• Organize work, set priorities, and meet critical deadlines.
• Assist with training and provide guidance for clerical support staff.
• Handle sensitive and/or confidential records, plans, documents, or decisions that require maintaining confidentiality of sensitive information.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MINIMUM QUALIFICATIONS

• Bachelor's degree in public administration, business administration, or other related field(s).
• Five (5) years of professional experience in an administrative capacity, including experience in general management and/or project management.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPORTING INFORMATION

PREFERENCES

• Certification as an Executive Assistant (CEA) or other relevant certification is preferred.
• Additional compensation may be considered upon completion of an Administrative Assistant Certificate of Completion Program through Central New Mexico or another accredited institution.

REQUIRED SKILLS

• Leadership and Initiative: Demonstrated ability to take initiative and work independently while also providing leadership to junior administrative staff, if applicable.
• Strategic Planning Support: Ability to understand and support the County Manager in strategic initiatives, providing high-level support to achieve organizational goals.
• Advanced Problem-Solving: Expertise in addressing complex, high-stakes issues and navigating sensitive situations with diplomacy and tact.
• Cross-Departmental Collaboration: Proven experience coordinating across departments and facilitating smooth communication between various stakeholders, including elected officials and department heads.
• Crisis Management: Ability to act quickly and effectively in crisis situations, ensuring that the County Manager is properly informed and able to take timely action.

SCREENING AND COMPLIANCE

• The offer of this Bernalillo County position requires compliance with the following:
• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Depending on the assignment, some positions in this classification may require possession of a valid driver's license.
• Employee must complete the required FEMA training(s) as assigned to the position.
• Work schedule is not exclusively 8:00 a.m. to 5:00 p.m., as attendance at meetings is required and includes evening work hours.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tiled. The working surface is typically dry.
• Challenging work environment.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes a telephone, a computer terminal, a computer printer, a computer keyboard, a photocopy machine, a fax machine, and a calculator.
• Materials and products handled in the course of performing essential duties include files, forms, reports, various types of other paperwork, and a wide variety of basic office supplies.