Office Manager

Office Manager

The Opportunity:

The Defense Advanced Research Projects Agency (DARPA) is looking for an Office Manager to ensure the efficient and effective operation of the office and provide critical support to the team. You’ll leverage your highly organized, proactive, and detail-oriented expertise with excellent communication and interpersonal skills. You will be responsible for a range of essential administrative and operational tasks, with a specific focus on internal event coordination, mailbox management, SharePoint administration, personnel onboarding, timecard processing, and other ad hoc activities as required. This role contributes significantly to fostering a productive and collaborative work environment. This position is located in Arlington, VA.

How You'll Contribute:

• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities, coordinate office maintenance and repairs, working with vendors and building management as needed, and maintain accurate records and filing systems, both electronic and hard copy.
• Manage the office's central email inbox, prioritizing, distributing, and responding to incoming correspondence promptly and professionally, ensure timely routing of emails to appropriate personnel for action, and maintain a well-organized and accessible email archive.
• Plan, organize, and execute internal events, including meetings, conferences, and team-building activities, and coordinate with all parties to ensure seamless event execution.
• Administer the SharePoint site, ensuring its effective use as a central repository for documents, information, and collaboration tools, create, organize, and maintain document libraries, lists, and workflows within SharePoint, manage user access and permissions within SharePoint, and provide support to staff on SharePoint usage.
• Coordinate the onboarding process for new employees, ensuring a smooth and welcoming transition, prepare onboarding materials, including welcome packets, coordinate with HR and IT to ensure new hires have the necessary access and equipment, and conduct office orientation for new employees, introducing them to policies, procedures, and resources.
• Collect, review, and process employee timecards accurately and efficiently, ensure timecard compliance with established policies and procedures, and address employee inquiries regarding timecard submissions and approvals.
• Provide general administrative support to staff as needed, including preparing documents, escorting visitors, and running presentations for internal meetings, support other office management functions as requested by the Director or designated staff, and manage distribution lists and folder accesses, etc., as staff arrive and depart.

Join us. The world can’t wait. 

You Have:

• 3+ years of experience providing support and working within a C-suite, SES, or military office in a professional environment
• Experience managing special projects and executive meetings
• Experience with using Microsoft 365, including Outlook, Word, Teams, and SharePoint applications
• Ability to pay strict attention to detail
• Secret clearance
• Associate’s degree

Nice If You Have:

• 1+ years of experience at DARPA or ARPA-H
• Knowledge of DoD or other US Government operations and processes
• Possession of excellent planning skills
• Possession of excellent verbal and written communication skills
• Top Secret clearance
• Bachelor’s degree

Clearance: 

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information, Secret clearance is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $55,200.00 to $126,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.