Legal Administrative Assistant
AVEVA is creating software trusted by over 90% of leading industrial companies.
Salary Range:
$69,800.00 - $116,400.00This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training.
Job Title - Legal Administrative Assistant
Job Location - San Leandro, CA
Employment Type - Hybrid- Part-Time
The Job
This role supports the Legal Team in the Americas. The role will provide administrative support.
The role is based in San Leandro (hybrid with a 50% in-office requirement) and will report to the VP, Legal Sales and will contribute to the efficient running of the Legal department in the Americas. The role is part time, with a schedule to be agreed: 8am to 12pm, or 9am to 1pm, Monday-Friday.
Though the role is supporting the legal team, legal experience or background is not required.
Key Responsibilities
Draft, edit, and proofread documents.
Manage calendars, schedule meetings, and coordinate travel for legal staff.
Maintain and organize case files, legal records, and electronic databases.
Ensure confidentiality and security of sensitive legal information.
Assist in budget tracking, invoicing, and billing for outside counsel or vendors.
Raise purchase orders and liaise with vendors.
Organizing and overseeing internal and external events for example workshops, department social gatherings, team meetings, etc. This includes sourcing venues/booking meeting rooms, organizing catering and videoconferencing requirements, and approval/payment processing.
Taking notes/minutes at meetings as needed and circulating these promptly after the meeting, following up on any relevant actions to ensure the relevant information is cascaded.
Providing support on ad hoc projects as required.
Assisting with onboarding of new team members, including ordering of IT equipment and access to AVEVA systems.
Assisting with the resolution of any IT issues, by liaising with the IT department to ensure a positive outcome.
Qualifications
Post-secondary education in Legal Administration, Paralegal Studies, or a related field is a plus but not required.
2+ years of experience in legal administration, office administration, or a related role.
Strong knowledge in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience in using Salesforce (preferred).
Experience of drafting presentations in PowerPoint.
Knowledge of Oracle or other Purchase Order processing platform.
Travel and expense management experience.
Excellent organizational, time-management, and multitasking skills.
Strong written and verbal communication abilities.
Ability to maintain confidentiality and work with discretion.
Key Competencies
Detail-oriented with strong problem-solving skills.
Professional, adaptable, and able to work in a fast-paced environment.
Strong interpersonal skills and ability to collaborate effectively with attorneys and staff.
Ethical judgment and commitment to compliance.
Legal at AVEVA
Our global team of lawyers, compliance experts and contract managers play a central role in protecting AVEVA’s interests and ensuring the company operates with the highest levels of integrity.
We provide guidance on regulatory compliance, risk management, contracts, and legal frameworks – all at the fascinating and fast-moving intersection of technology and the industrial sector. If you’re flexible and enjoy tackling complex challenges, you’ll be right at home in the AVEVA Legal team.
Find out more: https://www.aveva.com/en/about/careers/
USA Benefits include:
Flex work hours, 20 days PTO rising to 25 with service, three paid volunteering days, primary and secondary parental leave, well-being support, medical, dental, vision, and 401K.
It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.
Find out more: aveva.com/en/about/careers/benefits/
Hybrid working
By default, employees are expected to be in their local AVEVA office three days a week, but some positions are fully office-based. Roles supporting particular customers or markets are sometimes remote.
Hiring process
Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.
Find out more: aveva.com/en/about/careers/hiring-process
About AVEVA
AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.
We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/
Find out more: aveva.com/en/about/careers/
AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
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