Program Coordinator III

REPORTS TO:  Program Manager

SUPERVISES:  None

AUTHORITIES / RESPONSIBILITIES:

• Develops new tracking tools, databases, and process as necessary to promote continuous improvement and facilitate implementation

• Interfaces with earned value management systems (EVMS) personnel and understands EVMS data

• Evaluates contractual requirements and provides input on course of action to leadership

• Plans, organizes and conducts data collection necessary to determine the utilization of the company’s resources; i.e. manpower, tools, equipment, facilities, space, etc.

• Responsible for assisting Program Office with proposal development. Coordinates the preparation of estimates, to include direct labor and material, using historical or synthesized data, as necessary, for review by management

• Reviews and analyzes cost return information, identifies cost and schedule variances, and works with Cost Account Managers (CAMs) to develop corrective actions

• Analyzes cost, schedule and technical performance trends of the vessels and reports out as requested

• Has responsibility for ensuring an effective flow of information and communication is maintained between Austal management, subcontractors and customer representatives to answer action items and assist in resolution of program issues

• As directed by manager, supports the Contracts Department on contractual actions

• Assists with program risk and opportunity management

• Facilitates the integration of processes and initiatives to support concurrent construction and delivery of multi-vessel program

• Maintains and provides performance status to schedule and contract data requirements list (CDRL) delivery performance

• Maintains contract adherence to ship related requirements in regard to program management functions

• Maintains internal schedule of all program CDRL deliverables and tracks submittal of CDRLs to the customer

• Manages the coordination of the work scope surrounding program management functions to completion

• Oversees Corrective Action Reports (CARs) progress throughout stages of production

• Oversees establishment, maintenance, and monitoring of total program metrics for cost, schedule, and performance

• Responsible for establishing budget spreads, forecasting resource requirements, and statusing progress on multiple projects

• Supports the Program Manager in the effective follow up on information between internal and external customers

• Provides cost and schedule performance information to Project Managers

• Attends meetings as required. When attending, always be on time, prepared and interactive

• Develops presentations on program status for required internal and external briefings

• Leads internal meetings as required. May be required to capture meeting minutes and/or action items at meetings

• Performs coordination, set-up and conducts customer and VIP reviews, tours, and meetings

• Assists with training and development of Program Coordinators I-II

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• Bachelor’s Degree required in a Business related field

  • 4 years related experience accepted in lieu of Bachelor’s Degree.

• 4+ years relevant experience in manufacturing or similar industry

  • Related experience is defined as having experience with EVMS and/or performance metrics, tracking performance metrics for projects using Excel/Access, data analysis, project scheduling, government contracts, project estimating

• Able to read, understand, and interpret contract specifications, build specifications and other technical documents used in shipbuilding

• An understanding of ship design, shipbuilding methodologies and the work done by various shipbuilding trades

• EVMS and performance metrics proficiency required

• CAM experience a plus

• Experience dealing with organizations across an enterprise

• Experience dealing with US government and/or ship repair organizations preferred

• Program/Project Management Certification or related coursework is a plus

• Ability to do high level research utilizing a variety of resources

• Excellent communication and problem solving skills

• Proficiency in Microsoft Word, Excel, Project, PowerPoint, Outlook, Visio, Access

• Ability to translate rough notes into well-organized documents and presentations

• A proven record of success meeting schedule, budget and technical goals in ship building or ship repair

• Detail oriented and able to resolve most daily issues without specific supervisory direction

• Must be able to take initiative and follow projects through to completion

• Proven leadership skills and experience as a team leader

• Willingness to work irregular and sometimes lengthy work schedule

• Works well in team environment and can communicate effectively with employees at every level in the company

LIAISES WITH: 

• All departments as required including, but not limited to, Legal/Contracts, Production, Production Control, Purchasing, Programs, Projects, Engineering, Warranty, Business Development, and Service

• Government personnel

ADDITIONAL GUIDELINES:  

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application

• Able to provide proof of US Person Status

• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date

• No felony convictions of Drug crimes within three years from disposition date

• Willing to submit to a drug screen

• Willing to submit to a background check

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.