Executive Assistant (with Social Media Coordination)
About the Role
You’ll be the founder’s right hand while she builds an early-stage company at the intersection of tech and neuroscience. This is a blend of classic EA work (calendar, inbox, coordination) plus light social media coordination (publishing and basic admin—no heavy creative strategy required).
What You’ll Do
Founder Support & Operations
● Manage the founder’s calendar, meetings, Zoom links, and follow-ups.
● Triage and draft responses for email/inquiries; maintain inbox organization.
● Create and maintain simple checklists/SOPs; keep the founder on track with reminders.
● Conduct light research (vendors, tools, partnerships) and assist with data entry as needed.
● Prepare and format documents, slides, and spreadsheets.
● Organize and maintain digital files and project folders.
Client Coordination
● Draft and send professional correspondence to clients or collaborators.
● Take notes during meetings, summarize action items, and track deadlines.
● Provide friendly and timely communication to maintain relationships.
Light Bookkeeping / Administrative Tasks
● Record expenses and organize receipts.
● Maintain simple finance or task trackers.
● Prepare invoice details or basic reports for the bookkeeper or accountant.
Social Media Coordination (Admin, Not Strategy)
● Upload and publish pre-created posts according to the social media calendar.
● Write simple captions or updates using provided guidance.
● Monitor DMs and comments, respond where appropriate, and escalate importantmessages.
● Track engagement or reach metrics at a basic level.
● Optional: light Canva work or short video edits if experienced.
- 2+ years as an Executive or Administrative Assistant supporting a founder or senior leader.
- Excellent written and spoken English; strong communication and organization skills.
- Proactive, detail-oriented, and able to work independently with minimal supervision.
- Comfortable juggling multiple priorities and maintaining structure in a fast-moving environment.
- Experience with tools like Google Workspace, Canva, Trello/Asana, or similar.
- Familiarity with major social platforms (Instagram, LinkedIn, TikTok).
- Basic Canva design or short video editing skills.
- Experience working with startups or early-stage entrepreneurs.
- Understanding of basic analytics or engagement tracking for social media.
- Organized calendar and timely communication on all correspondence.
- Social media posting cadence followed consistently.
- Timely completion of admin tasks and reports.
- Clear weekly updates and strong follow-through on priorities.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
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