Executive Assistant - Project Coordinator (Advertising Production)
Job Description:
The Executive Assistant - Project Coordinator will support a busy freelance producer in the advertising industry. The role is primarily focused on helping organize multiple ongoing projects, ensuring deadlines are met, and providing proactive support so nothing falls through the cracks. You will act as the producer’s organizational backbone—tracking schedules, delegating tasks back to her, and keeping all projects on time and properly managed.
- Act as a project management assistant—organize and track multiple jobs across different agencies.
- Maintain clear schedules, budgets, and timelines, ensuring all production milestones are met.
- Organize priorities and delegate “what’s next” to the producer to help her stay focused.
- Assist with calendar management, scheduling, and task tracking via Google Workspace.
- Keep communication and updates organized across multiple clients and vendors.
- Provide general executive assistant support, including inbox/calendar organization.
- Proactively anticipate needs, identify gaps, and suggest solutions to improve workflow.
- Minimum 3–4 years experience as an Executive Assistant, Project Coordinator, or similar role.
- Strong organizational and project management skills (ability to juggle multiple deadlines).
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
- Excellent communication skills in English (written and verbal).
- Ability to work Eastern Standard Time (EST) hours.
- Proactive mindset—able to anticipate needs and keep projects on track.
- Comfortable learning advertising/production terms and processes on the job.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Experienced bookkeeper needed to run day-to-day accounting, reconcile accounts, and support nonprofit client cleanup for a fully remote finance role supporting the CEO.
Support a busy nationwide hibachi catering business as a remote Customer Service & Vendor Coordination Virtual Assistant handling bookings, vendor logistics, and client communications.
Senior operational and strategic leader sought to manage and grow Georgetown University’s Global Health Institute, overseeing programs, budgets, staff, partnerships, and fundraising.
Lead and coordinate landscape construction projects in Chapel Hill, overseeing crews, materials, equipment, budgets, and client satisfaction for a well-established local landscaping firm.
Lead Risepoint’s Partner Support PMO to deliver timely, high-quality partner and program launches while driving operational improvements across the organization.
Coalfire is hiring a results-driven Project Manager to lead and deliver cybersecurity projects across the full lifecycle while managing client relationships and cross-functional teams.
Freedom Solar seeks a Regional Project Coordinator in Houston to improve customer experience and operational execution by coordinating projects, managing escalations, and communicating updates between crews and customer care.
Provide comprehensive administrative and project support to the GRI Associate Director of Collections & Discovery, focusing on high-profile exhibition and research projects.
Program Coordinator to design and facilitate JTFGB's teen philanthropy workshops, guide the grant-making process, and mentor participants during the academic year.
KPFF’s Downtown Los Angeles office is hiring an onsite Project Coordinator to manage project documentation, support Project Managers, and run day-to-day office operations for engineering and construction projects.
Senior technical product/program leader to drive large-scale autonomy projects with Behavior Planning and cross-functional engineering teams at Aurora.
Hana Group is hiring a Permitting and Project Specialist to lead permit acquisition and coordinate cross-functional efforts for kiosk installations across retail locations.
Experienced program management leader sought to drive cross-functional asset strategy, timeline reporting, and risk management for late-stage drug development at AbbVie's Irvine site.
Toppan Merrill is hiring a Senior Business Analyst to define and validate complex requirements, drive solution design, and mentor other BAs within our regulatory disclosure SaaS environment.
Bristol Myers Squibb seeks a Senior Manager, Research Program Management to lead cross-functional early discovery programs and embed AI/LLM strategies to improve program execution and R&D decision-making.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
