Executive Assistant (Operations & Hiring)
About the Role
We’re looking for a senior Executive Assistant who combines classic EA excellence (calendar, inbox, travel, expenses, comms) with hands-on project management and team build-out across multiple locations. You’ll be the CEO’s right hand—driving timelines for new-store openings, creating structure and SOPs, and owning frontline hiring/onboarding (front desk & spa managers) to replicate success market by market.
What You’ll Own
Executive Support
● Manage complex calendar, email triage, meeting prep/follow-ups, briefing docs, and priorities for the CEO.
● Coordinate travel, expense reports, vendor and partner communications with executive polish and discretion.
Project & Operations Management
● Build and run project plans for new location launches (permits/GC/vendor milestones, pre-opening checklists, staff ramp, go-live readiness).
● Track KPIs, risks, decisions, and dependencies; keep owners accountable; escalate early.
● Stand up scalable SOPs, naming conventions, file hygiene, and knowledge bases for repeatability.
Hiring, Onboarding & Team Enablement
● Source, screen, and schedule candidates for front desk and spa manager roles in new markets.
● Coordinate reference checks, offers, and start dates; run day-1 checklists and 30/60/90 plans.
● Partner with managers on engagement, check-ins, and early performance signals; help refine org charts and role clarity.
Process & Systems
● Create simple dashboards and recurring reports for leadership.
● Improve workflows across G Suite/Drive, project tools, and communication norms; maintain version-controlled docs and SOP libraries.
● Safeguard sensitive operational documents; follow secure sharing and access practices.
- Repeatable store-opening playbook in place; milestones hit on time with clear owners.
- Hiring funnel stood up for new markets with time-to-fill and quality-of-hire trending down.
- CEO’s admin load reduced (inbox zero cadence, reliable briefs, meetings run on rails).
- Core SOPs and folder structures standardized across markets.
- 3–5+ years supporting a senior exec (EA/Operations/Chief-of-Staff-adjacent) withproven project management impact.
- Hands-on hiring coordination experience (posting, screening, scheduling, references, offers, onboarding).
- Strong, assertive communicator who can drive decisions and deadlines across busy teams.Systems builder: comfortable creating SOPs, checklists, trackers, and lightweight dashboards.
- High discretion with sensitive info; disciplined document hygiene and secure sharing.
- Excellent written/spoken English; confident executive presence on calls and email.
- Tools: Google Workspace (Gmail/Calendar/Docs/Sheets/Drive), Slack, and a project tool (Asana/Trello/ClickUp/Notion, etc.).
- Multi-site retail/hospitality/health & wellness experience (store openings or rollouts).
- Experience coordinating with construction/GC/vendors, permits, or pre-opening checklists.
- Basic HR admin familiarity (ATS like Indeed/LinkedIn/Workable, onboarding packets, 30/60/90s).
- Light reporting skills in Sheets (filters, pivot tables, lookups) for KPI tracking.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
A part-time, remote Virtual Assistant needed to implement and manage Google Workspace, scheduling tools, and SOPs for a consulting practice supporting birth centers nationwide.
WVU Health System is hiring an RN Clinic Manager to lead ambulatory operations at Suncrest Towne Centre, directing staff, ensuring regulatory compliance, and driving quality patient care.
Dr. Reddy's seeks a Group Lead for the North America Supply Chain Center of Excellence to lead regional transformation across planning, logistics, digital enablement, and talent development from Princeton, NJ.
Remi is hiring a hands-on Contractor Performance Manager in Lehi to scale partner capacity, enforce SLA performance, and improve operational execution for roofing and solar installs.
Lead daily store operations, coach the team, and drive sales and presentation as the Assistant Manager for Hollister Co. in Fairlawn, OH.
People’s Arc seeks an Assistant Manager for Residential Services to supervise staff and operations in community IRA homes while ensuring active programming, safety, and person-centered care.
Lead the launch and local growth of Stranger Soccer in Las Vegas as an entrepreneurial License Owner responsible for operations, marketing, and team leadership.
Lead Stranger Soccer's launch and growth in Minneapolis as a License Owner, operating local games, building a small team, and driving community engagement and revenue.
Lead and support day-to-day delivery operations at Shipt’s Detroit sortation center, improving processes and ensuring strong delivery performance and partner satisfaction.
Lead the launch and operation of Stranger Soccer in Boise as an entrepreneurial License Owner responsible for venue sourcing, local marketing, team hiring, and driving customer growth.
ATEC is hiring a Territory Logistics Coordinator to manage, track, and optimize surgical consignment inventory across customer sites while supporting field operations and sales.
Lead operational coordination for a surgical service line at Emory Healthcare, ensuring smooth case flow, staff coordination, inventory management and strong physician relations.
High-growth beauty brand needs a Sales Operations Coordinator to manage PO lifecycles, resolve order issues, and drive operational improvements across wholesale and retail channels.
Prisma Health is hiring an experienced Registered Nurse to support patient placement, transfers, and throughput as a PRN Night Patient Flow Coordinator at Greenville Memorial Medical Campus.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
