Training Coordinator - Contingent

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Join us to be part of meaningful work that drives national impact and grow your career alongside exceptional peers.

Important Note About This Position

This is a contingent position, meaning employment is dependent upon the successful award of the associated contract to Aretum and completion of any required background investigation or security clearance verification.

Job Summary

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements. Additionally, all team members may be called upon to support proposal efforts as needed. This could include resume formatting, providing skills alignment summaries, participating in meetings, or contributing to solutioning activities based on subject matter expertise or functional experience.

Responsibilities

Project Management and Coordination

• Serve as the primary point of contact between DOE and the vendor, ensuring alignment between DOE’s needs and the proposed training solutions.
• Create and maintain a project timeline, identifying key milestones for training delivery across all five boroughs.
• Coordinate logistics for all training sessions, including venue selection (if in-person), virtual platform setup, equipment management, and resource distribution.
• Create multiple different tools and avenues to implement user training and support (videos, office hours, quick reference guides, FAQs, training modules, in-person training, on-site support, synchronous and asynchronous resources).

KPI and Progress Reporting

• Develop, monitor, and report on key performance indicators (KPIs) for training effectiveness, including attendance rates, participant engagement, and post-training assessments.
• Provide weekly and monthly progress reports to DOE leadership, including:
• Attendance Tracking: Ensure all users complete the necessary training sessions.
• Engagement Metrics: Track user participation, including questions asked, feedback received, and participation rates in interactive activities.
• Post-Training Assessments: Monitor results of user feedback surveys, quizzes, and knowledge checks to assess the effectiveness of training and areas needing improvement.
• Use these metrics to continuously adjust the training delivery approach and refine content.

Quality Assurance and Consistency

• Oversee trainers to ensure consistent content delivery and training quality across boroughs.
• Conduct regular check-ins with each borough trainer to gather feedback and ensure uniformity in content, approach, and execution.

Training Resource Development

• Collaborate with DOE’s IT and instructional design teams to create and refine training materials.
• Ensure that all training materials, including guides, presentations, and videos, are up-to-date and accessible to users with varying levels of technical knowledge.
• Develop and distribute job aids, cheat sheets, and FAQs to support users in post-training.

Follow-Up Support Coordination

• Coordinate post-training support through virtual office hours, one-on-one sessions, or helpdesk resources to ensure users have ongoing access to assistance.
• Design and implement a follow-up communication plan, ensuring that users can easily access additional resources and ask questions

Experience:

• 6+ years in Project Management, particularly in coordinating training programs.
• 3+ years of experience developing or refining training materials.

Skills:

• Experience in tracking and reporting on training effectiveness, such as attendance and engagement metrics.
• Proven ability to coordinate logistics and resources for large-scale training, both in-person and virtual.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Project).
• Strong communication and organizational skills.
• Ability to analyze training performance and adjust strategies based on feedback

Work Environment & Physical Requirements

• This job operates in a professional office environment. This role routinely uses standard office equipment.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to travel occasionally, if required by the position.
• May require viewing and working with a screen for extended periods of time.

Travel Requirement

Travel to client locations is required for this position and may vary based on project needs.

EEO & Pay Transparency Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require a reasonable accommodation during the hiring process due to a disability, please contact our Talent Acquisition team for assistance.

In compliance with Executive Order 13665, Aretum will not discharge or otherwise discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or that of another employee or applicant.

U.S. Work Authorization

Applicants must be currently authorized to work in the United States on a full-time basis. This position does not offer sponsorship.