Experiential Production Coordinator
Skills
- Strong attention to detail and organizational skills
- Experience coordinating domestic and international travel
- Familiarity with AP systems (e.g., SAP, Coupa) and invoice workflows
- Inventory and shipping coordination experience; FDM4 familiarity a plus
- Proficiency with spreadsheets and project trackers
- Clear, proactive verbal and written communication
- Ability to manage multiple workstreams and meet deadlines in a fast-paced environment
Responsibilities
- Manage domestic and international travel bookings, itineraries, and travel trackers for team members and talent
- Support event execution with logistics, shipping manifests, on-site coordination, and real-time needs
- Facilitate vendor onboarding, PO creation, invoicing, and payment processing through AP systems
- Track and reconcile event-related invoices and expenses across projects
- Coordinate product sampling and order entry (FDM4 experience a plus) and manage inventory across storage locations
- Maintain detailed shipping manifests and manage inbound/outbound logistics
- Assist with creative briefs, inspiration decks, and visual documents for internal and vendor use
- Schedule meetings, take notes, circulate action items, and support post-event recaps and metrics
Education
- High school diploma or equivalent required
- Bachelor's degree in Marketing, Communications, Business, or related field preferred but not required
Benefits
- Performance bonuses and long-term incentives
- Paid time off (PTO) policy
- Comprehensive benefits (medical/dental/vision) and retirement options
- Employee discounts and wellness perks
- Professional development and training opportunities
- Travel and event-related reimbursements
Average salary estimate
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