Administrative Assistant

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Job Description:

Airbus US Manufacturing Facility is looking for an Administrative Assistant (Ramp Up Operations) to join our Finance department based in Mobile, AL

An Administrative Assistant (Ramp Up Operations) provides support for the Ramp-Up Project team in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, meeting support and travel requests.

Meet the team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen. 

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Your working environment:

Nearby on ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Your challenges:

• Organizes presentations and reports on a regular basis. 

• Apply a variety of tools to collect, analyze and report data in support of the Performance Management System

• Drafts emails, letters and other correspondence received by the Project Stakeholders for the HO's signature as well as in response to requests for general information

• Support the HO in preparing documentations & presentations linked to the departments activities 

• Follow-up on actions requested by or requiring activities by the Senior Director of Line 2 Operations and Single Aisle Ramp-Up to ensure timely review and response.

• Responsible for capturing Meeting Minutes and distributing as required. 

• Arranges for ancillary activities such as dinners, visits to suppliers and vendors and related business events.

• Responsible for booking and maintaining travel schedules and coordinating others traveling with the Director of Site Services to maximize efficiency and ensure travel proceeds smoothly.

 

Your boarding pass:

• Bachelor's Degree in Business Administration, or Operational Management or a related field preferred. Or a combination of education and practical experience.

• Candidates must have proficiency using G Suite

• Previous experience with Concur travel management system preferred

 

Take your career to a new level and apply online now!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Administration / Documentation <JF-FA-SA>

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Job Posting End Date: 10.21.2025Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

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Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.