Senior Administrative Assistant, Corporate Communications

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

The Senior Administrative Assistant, Corporate Communications (CC) is responsible for all administrative functions and tasks to support the CC department. This includes managing calendars, scheduling travel, managing correspondence, scheduling couriers, process expense reports, planning meetings/events, creating or revising business documents, assist in preparing presentations from source materials, handling virtual/teleconference meetings. In addition to administrative oversight, this is role also responsible for managing projects that support programs across the CC team. This role will report directly to the Vice President, Corporate Communications.

Key Responsibilities:

• Provides advanced administrative support to the Vice President, Corporate Communications. Light admin support for VP direct reports: scheduling larger meetings, planning food/sourcing location(s), pulling together materials for larger meetings
• Planning and logistics support for CC all-staff meetings
• Veeva Project Management – general project management across the CC leadership team (LT), e.g., helping to track with deliverables, plans, decks, etc.
• Management of files on CC Teams channel – e.g., helping us archive and keep team-related items organized and up to date
• Uses intermediate to advanced software skills to perform assigned work.  Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (Domestic and International travel) and other programs
• Assist with entering and tracking media inquiries into department database
• Pull media articles, full-text of stories, media monitoring reports, broadcast clips, etc.
• Proficient at proofreading
• Manage printing, binding and deliverables to C-Suite executives of CC materials
  • Support for hard copy pre-reads and CEO briefings
• Consistently handles confidential or business-sensitive information
• Coordinates new employee office setups and onboarding

• 3-5 years of administrative assistant-related experience.  High School diploma or equivalent
• Experience providing support to a VP level or equivalent
• Exceptional project management skills
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements
• Self-starter able to function at a high-level with general instruction
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group, as necessary, to enable effective and efficient Corporate Affairs operations
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization
• Learns quickly and can change course quickly when needed
• Open to suggestions and innovation for improvement
• Professional demeanor and ability to maintain confidentiality

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html