Coordinator, Regulatory Affairs US Advertising and Promotion (Office-based)

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

The US Advertising and Promotion Coordinator combines knowledge of the pharmaceutical business landscape to drive the aims and purpose of the U.S. Advertising and Promotion (USAP) department including the Regulatory review of non-promotional materials, providing operational guidance and development of USAP metrics and trends, as well as, creation and maintenance of sharepoint sites and other business platforms. The contribution from this role will directly benefit the USAP area, as well as cross-functional stakeholders including U.S. Commercial and Research and Development areas: Global Medical Affairs, Clinical, and HEOR.

Responsibilities:

• Functions independently in evaluation and negotiation of R&D (MedComms) project related topics with cross-functional stakeholders.
• Provides complete analysis of USAP department metrics, identifying trends and creating periodic reports
• Develops USAP MedComms training and onboarding materials. Trains new MedComms stakeholders on the Regulatory review process.
• Effectively presents key information to appropriate levels of management and stakeholders.
• Uses problem solving skills to separate and combine tasks into efficient workflow, makes good decisions based upon a mixture of analysis, experience, and judgment.
• Responsible for compliance with applicable Corporate and Divisional Policies and Procedures. Create, Manage, and Analyze USAP Sharepoint sites and other business platforms, as the lead super user
• Responsible for the creation of USAP newsletters. Uses and understands Microsoft Office Suite, Teams, Sharepoint and other business-specific software, including Regulatory Information Management (RIM) such as eDocs
• Provide administrative support and project management support for document requests
• Assists with the in-house organization, management and execution of projects and activities undertaken by USAP
• Super User of materials approval systems.  Manage meetings as and when required
• Must have a good grasp of project time requirements to be able to meet deadlines, stakeholder expectations, and avoid over commitments.  Conducts all business in a professional manner. Confronts issues in a constructive manner at an appropriate organizational level and take ownership of tasks
• Participates in the sharing of information to promote overall efficiency of the department.
• This role will work a hybrid work schedule - 3 days in office & 2 days remotely from the AbbVie Mettawa, IL headquarters. 

Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required

• Minimum education Bachelors Degree required and  2-3 years relevant work experience in U.S Advertising & Promotion preferred.
• An affinity for creativity and creative work while adhering to regulatory guidelines. High degree of proficiency of Microsoft Office Suite and other business-specific software. Experience in Veeva software and sharepoint platforms
• Collaboration: Ability to build relationships and collaborate with others.
• Communication: Good communication skills, both written and oral. Awareness of important non-verbal cues when interacting with others.  Adaptable and flexible with a positive can-do attitude.
• Problem solving: Ability to solve routine problems of moderate scope and complexity following established procedures, policies and guidance documents
• Technical Skills: Aptitude and capabilities in technical, systems and business process skills.
• Latitude and attention to details: Ability to independently complete task related activities with attention to detail, following specific and detailed instructions in a fast-paced environment. Efficient time management skills

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

• This job is eligible to participate in our long-term incentive programs​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html