Chief of Staff

ABOUT US

We Elect Democrats!

Zinc Collective’s mission is to help deliver persistent Democratic majorities. We focus on running and funding programs, primarily at the federal level (House, Senate, Presidential) that retain and recruit talent and/or address infrastructure gaps across Democratic politics. Our three core programs are DigiDems, which embeds technology staff on competitive campaigns to help them win, Blue Leadership Collaborative, which creates the diverse campaign talent pipeline necessary to building Democratic majorities, and Zinc Labs, which serves as an incubator for the next generation of democratic tech tools and solutions. 

Launched in 2018, Zinc Collective is a fast paced, collaborative organization that is more akin to a startup. The team is data driven, solution oriented, passionate about the mission, and obsessed with delivering both high quality programs and continuous improvement.

In 2025 and beyond, Zinc Collective will continue to invest in talent and infrastructure gaps, aimed at ensuring that the Democratic ecosystem has what it needs to win. 

POSITION SUMMARY

This role offers a unique front-row seat to executive leadership while directly supporting the CEO of Zinc Collective (ZC).  This role also supports the additional responsibilities that the CEO has including:  C3 Leadership Network, LOFT, Defending Digital Campaigns, and the donor advising and family office operations for Allen Blue.

As Chief of Staff, you'll serve as the CEO's right hand, orchestrating complex projects, managing key relationships, and ensuring seamless execution of priorities in a fast-paced, high-impact environment.   In this role you are a “force multiplier” who anticipates needs, fills gaps, and amplifies the CEO’s capacity.   

ESSENTIAL RESPONSIBILITIES

• Drive relationship management program for the CEO including prioritization of key relationships, communications & outreach plan and strategy around strengthening targeted relationships
• Maintain CRM database with key contact information and relationship history
• Draft and edit correspondence, emails, reports, newsletters and presentations that represent the CEO’s voice

• Drive execution of the CEO’s top priorities and cross organizational initiatives; overseeing cross functional projects from inception to completion
• Orchestrate and prioritize the CEO's portfolio of critical projects and initiatives

• Prepare for meetings, managing all deliverables including agendas, briefs, research, talking points and other materials
• Join CEO meetings and calls, capture and drive all follow-up actions through to completion
• Partner with the remote EA to ensure seamless scheduling, prioritization and time management for the CEO. Includes travel arrangements and event coordination
• Design and manage a structured daily briefing for the CEO that highlights and prioritizes key meetings, decisions and tasks
• Build systems and processes that increase efficiency in the office of the CEO enable quick decision making, and align with the vision of the CEO

• Minimum 5 years in chief of staff, or similar role
• Exceptional organizational skills with meticulous attention to detail
• Outstanding written communication skills including ability to craft and deliver information that is clear and persuasive for all stakeholders (esp C-Suite level)
• Self-starter mentality with ability to work independently
• Proven project management and administrative excellence track record
• Absolute discretion in handling confidential and sensitive information
• Technical proficiency in Google Workspace, Microsoft Office, graphics programs,and CRM software. Comfortable building dashboards, trackers, etc.
• Democratic politics supporter aligned with organizational values

• Ability to work in high-pressure, fast-moving environments.
• Proven creative problem-solving skills and comfort with ambiguity
• Experience managing or drafting communications on behalf of an executive
• Experience with working with an EA to manage a complex set of priorities and calendar requirements
• Working knowledge of AI chat applications (e.g. Chat GPT, Claude)

• Confidentiality is paramount - you handle sensitive information with absolute discretion
• No task too small - you approach every responsibility with professionalism
• Proactive problem-solving - you anticipate needs and solve problems before they escalate
• Thrives under pressure - you love challenges and learn quickly in fast-paced environments
• Customer service mindset – Everyone you interact with (including the CEO) is a customer you want to deliver for
• Collaborative spirit - you work seamlessly across teams and organizations
• Comfortable with ambiguity - you're prepared to tackle unfamiliar challenges
• High standards - you maintain excellence in everything you deliver

HOW TO APPLY

Please submit your resume online at the Zinc Collective job board. Only applications submitted through this process will be considered. Please do not include a cover letter as those will not be reviewed or factored into consideration. The deadline to apply is September 19, 2025 and applications will be reviewed on a rolling basis. Additional writing assignments, skills assessments, and references may be requested during the interview process. 

For any questions, please do not hesitate to contact us at [email protected].

All employees are required to receive a CDC-approved vaccination against COVID-19 (including any eligible boosters) unless a reasonable accommodation is approved. Employees not in compliance with this policy may be required to wear face coverings when in the office or otherwise interacting with employees or other stakeholders.

DigiDems, Blue Leadership Collaborative, and Zinc Collective provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, hair texture, or any other characteristic protected by federal, state or local laws, and strongly encourages women, LGBTQIA+, BIPOC and all qualified candidates to apply. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.