Scheduled Hours

37.5

Position Summary

The College of Arts & Sciences is looking for a motivated and enthusiastic individual to join our operational finance team. The largest undergraduate program at Washington University, the College of Arts & Sciences contains approximately 4,500 degree-seeking undergraduate students. The operational finance team oversees budgets and financials for the advising and student-facing programming of the College of Arts & Sciences as a whole, as well as support for PreCollege, Summer and visiting student programs, along with the College Writing Program, the Office of Undergraduate Research and the Office of Overseas Programs. This position provides transactional and budgetary support to all programs under the College Office umbrella. Areas for support and systems used may expand or change as the role develops.

Job Description

Financial Operations

• Supports day-to-day financial transactions for departments and programs in the College of Arts & Sciences. 
• Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
• Review all purchases for appropriate grant or university funding allocation & correct budget coding.  
• Review procurement card transactions for university and grant compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval. 
• Process spend authorizations; review supporting documentation and submit approval-ready expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Review reimbursement requests for appropriate university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
• Maintain knowledge of all gifts, grants, and project funds used by various parts of the College.

 Reporting and Analysis 

• Analyze income and expenses, make investigations, assemble data and prepare projections and reports for planning and decision making.  Process journal entries and budget adjustments for restricted and unrestricted accounts as necessary.  Incorporate data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.
• Assist the College accounting team by providing requested information, resolving financial issues and providing guidance and direction on the financial impact of new initiatives.  
• Determine reporting needs and create customized user reports for departments and programs that are tailored to their specific operational needs.  Remain current in new applications to ensure effective and efficient delivery of information.
• Review reports for data consistency, optimization, and account balances.

Budgeting and Forecasting  

• Provide entry and reconciliation support for annual budget process. 
• Work with Accounting team on forecasting and planning for future budgetary needs. Provide research to assist in the forecasting.
• Monitor account balances, maintain open encumbrances, process journals and budget adjustments to properly maintain budget.

Student Billing and Processing

• Run course enrollments reports to determine need for billing on student accounts
• Understand pricing and policy rules for all programs managed within the College
• Bill student accounts as needed based on pricing and policy rules. 
• Support billing for PreCollege programs, summer courses and programs, visiting students, WashU study abroad programs, and other programs that may arise as the priorities of the College Office shift.
• Adjust student billing for tuition adjustments as directed by the appropriate staff member in the College
• Communicate with Student Accounts Office, parents, and students regarding billing questions.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk o table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting, Business, Administrative Support (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Accounting / Bookkeeping (4 Years)

Skills:

Accounting, Accounting Journal Entries, Communication, Confidentiality, Deadline Management, Detail-Oriented, Error Correction, Financial Transactions, Invoices, Meeting Organization, Microsoft Office, Multitasking, Oral Communications, Service Oriented, Sound Judgment, Workday Software, Work Efficiency

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.