Accounts Payable Specialist

Description

Madison, WI ON-SITE

As an award-winning, multi-generational construction services company, Vogel Bros. Building Co. attributes its success and longevity to the values and beliefs that have been shared throughout the generations. We work with customers across the country, focusing on enhancing the lives of the people in the communities we serve. Our lean culture is embodied in our employees, always striving to embrace innovation and offer creative solutions in order to be the employer of choice as well as our customer’s champion. 

Currently, we are seeking an outgoing individual to join Vogel Bros.’ Madison, WI office as a full-time Accounts Payable Specialists. This position is responsible for accounts payable, and accounting support for the project teams. full-cycle accounts payable and accounting support for the project teams. This role will also focus on including vendor invoicing, credit card processing, lien waiver tracking, and cross-functional collaboration with project teams. The ideal candidate brings strong attention to detail, comprehensive and critical thinking skills, confidence in communicating with external contacts and internal stakeholders, along with experience in working in a construction or project-based environment.

We believe in having a sustainable level of growth and resources, so when we bring new people to our team, we do so conscientiously and with the goal of adding a team player who’s passionate about doing what it takes to grow and develop the company and the people around them.

Candidates with at least five or more years of accounting experience and strong administrative skills are encouraged to apply. An accounting role in the construction industry preferred but not required.

Responsibilities of the Accounts Payable Specialist position include but are not limited to: 

• Timely and accurate processing of vendor invoices and employee expense reports include reviewing, coding and matching receipts to invoices, investigating discrepancies, and entering data into accounting ERP. Must have a high degree of accuracy. 
• Assist with improving and maintaining AP workflows and processes.
• Maintain documentation and support audit or month-end close processes as needed.
• Investigate and resolve invoice discrepancies and vendor issues professionally and efficiently.
• Track and reconcile credit card transactions on a weekly basis.
• Review monthly statements, research and resolve discrepancies.
• Maintain lien waivers and ensure they are accurately collected and filed.
• Provide customer service for internal and external customers.
• Provide back-up for other accounting staff members as needed. 
• Assist with project-specific requirements. 
• Schedule and participate in meetings and appointments, as directed. 
• Work with the field staff and main office staff to ensure proper coding of supplies, material and delivery receipts.
• Occasionally answer, log, and field phone calls, routing callers appropriately and/or accurately relaying messages. 

What do we offer?

At Vogel Bros., we offer a competitive salary and the following list of benefits:

- Paid Vacation

- Paid Holidays

- Paid Vision Insurance

- Paid Life Insurance 

- Paid Long and Short-Term Disability Insurance

- Health Insurance

- Dental Insurance

- Voluntary Life Insurance

- Flexible Spending Account

- 401k Plan

- Employee Assistance Program

- State-of-the-art facility

- On-Site Fitness Center

- Walking Trails

- Vogel Bros. company apparel

- We believe in having fun! Impromptu celebrations to major events, our strong culture of teamwork and collaboration allows our employees to balance their work through a variety of occasions.

Requirements

Preferred skills include: 

• Five or more years of relevant work experience and/or training, or equivalent combination of education and experience preferred, preferably in general accounting role in the construction industry.

Candidates must possess:

• High school diploma or GED; associate’s degree in accounting
• Possess and maintains valid driver’s license and reliable means of transportation.
• Reliable attendance is imperative.
• Strong computer and technology skills required, including proficient knowledge and use of Microsoft Office Suite.
• Excellent interpersonal, written, and verbal communication skills, including the ability to effectively communicate information one-on-one and/or in small group situations to both internal and external customers.
• Ability to work as a collaborator and take initiative to take on and complete tasks.
• Demonstrate strong organizational skills and attention to detail.
• Professional appearance and manners for greeting guests, as well as professional telephone etiquette & friendly disposition for answering calls.
• Comprehensive critical thinking skills, be able to investigate issues that may arise.

Work Environment:

• • Ability to stand, walk, climb stairs, and sit
• Ability to lift 25 pounds without assistance
• Indoor, non-smoking, temperature-controlled environment
• Exposure to outside elements if and when on job sites